Archival Officer

2 months ago

Sydney, Australia The National Archives of Australia Full time

**Job No**: 496928
**Work Type**: Full time
**Location**: Sydney

**About the role**:
The Corporate Services Branch oversees the efficient, effective and ethical management of the National Archives’ resources. This is done in accordance with the Commonwealth’s financial, procurement, employment, security and property legislative and policy frameworks. The Branch supports the workforce, facilities and culture it requires to deliver its strategic priorities and remain sustainable. It comprises four sections: People and Culture; Property and Security; Corporate Capability and Finance and Procurement.

The Corporate Services, Storage Consolidation and Analysis section has been established to work on business improvements and new business initiatives arising from the Tune Review, 10-year strategy, and other emerging priorities. The Storage Consolidation and Analysis section is responsible to Consolidate collection storage into three centralised hubs, this includes collection management, archival services, and relevant state and territory stakeholder engagement.

Under general direction the main duties of the role include:

- Supervision of staff, including: task allocation and organisation, contribution to the completion of required work by the group, on the job training, monitoring quality of work and provision of advice and guidance on procedural matters and complex issues.
- Use a variety of digital systems for the management of the archival collection, keep accurate statistics, assist with regular reporting to the team and undertake information management by creating and maintaining business records.
- Support and coordinate project work and assist with the development, implementation and review of policies and local procedures including some basic research.
- Liaise and negotiate with internal and external clients on operational and administrative matters and work cooperatively to achieve outcomes.
- Work collaboratively to consult and share information with colleagues, participate in section meetings, provide advice, actively engage in problem solving and knowledge transfer and seek input from others to achieve business outcomes.

**Eligibility**:
To be eligible for the role you must be an Australian citizen. If you are selected, you will be required to successfully undergo a pre-employment check and be able to obtain and maintain a security clearance at a Baseline clearance level.

You must also be able to meet the inherent physical requirements of this role which includes repetitive, sedentary, screen-based work and/or the ability to pack, sort, lift and relocate records in accordance with established work health and safety practices and archival principles. You may be asked to complete a questionnaire, as part of the recruitment process, to substantiate your fitness for duty. This questionnaire will be provided to those short-listed for interview and provides an insight into the activities of the Section.

**How to apply**:

- the names and contact details of at least two referees, one of whom should be a current supervisor.
- your current resume.
- statement **(1000 words maximum)**, describing how your skills, knowledge, and experience/qualifications would enable you to perform the duties of the role taking into account the “Performance Expectations” at the relevant classification and the National Archives’ Vision, Mission and Commitments as expressed in the Strategy 2030 and Our Values.

**Please note**: this recruitment process is to fill an immediate non-ongoing vacancy until 30 June 2025. Applicants rated as suitable will be placed in a merit pool that may be used to fill similar ongoing or non-ongoing positions throughout the Agency for up to 18 months.

**Application close**: 20 Nov 2024 11:55 PM AUS Eastern Daylight Time

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