Project Administrator

2 months ago

Gold Coast, Australia BG&E Full time

**About BG&E**

BG&E is an employee-owned engineering consultancy with more than half a century of experience. United by a common purpose - we believe that truly great engineering takes curiosity, bravery, and trust, and is the key to creating extraordinary built environments.

At BG&E, we live our values every day: to demonstrate care and integrity, strive to pursue excellence, and serve as one team, that is ‘The BG&E Way’. We empower our people to be empathic, high-performing, and creative, and contribute to communities.

**The Role**:
We have a fantastic opportunity for an experienced Project Administrator to manage project related documents and information along with providing general office administration support. We are looking for an individual who is a keen problem solver that thrives working in a versatile environment, is a meticulous administrator and organiser and who has had proven previous experience in a similar role.
- Key Accountabilities_:

- Work closely with the Gold Coast Discipline Leads by providing exceptional administrative support.
- Continually communicate and work alongside the wider Queensland and National Project Support team members.
- Take responsibility for the timely transmission, issuance, and distribution of documents to internal and external parties.
- Provide quality management and project administration support to project managers and technical leads.
- Assistance in the preparation of project proposals/submissions/reports and other project documentation.
- Downloading of documents from various portals and document platforms for distribution to team members on BG&E server.
- Proof reading and formatting of submissions, reports, letters, and other company documents.
- Assisting in consolidating and uploading submission documents through various project document platforms or tender portals.
- Maintaining database for tender portals and ensuring any subscriptions are current.
- Creation and maintenance of staff CV for projects and general submissions.
- Creation of Project Data Sheets for use in submissions and other marketing campaigns.
- Take responsibility for the storage/filing, retention and retrieval of all projects related documentation.
- Maintain and administer the document management system and ensure all staff are complying with company procedures and standards.
- Administration of Project QA throughout the life of the project from realisation to completion and close out.
- Overview and maintenance of the Project Register.
- Initiation of project related documents such as PCS forms, SID, PMP & Project Data Sheet.
- Regular project QA - task includes ensuring SID documents are finalized, contracts are fully executed and saved in the project folders, and PCS forms have been completed. Regular follow up with PM or PD when required.
- Check for signed contracts to be saved in job folder and follow up with PMs.
- Preparation of subconsultant appointment letters and purchase orders.
- Project close outs.
- Organise project related meetings / start up meetings
- Maintain Client feedback register.
- Assisting Project Managers with various tasks such as meeting scheduling, agendas, attending meetings, minutes taking and dissemination, time reporting and any other administration tasks.
- New Staff Induction and familiarisation.
- Assisting with other office operational duties of other disciplines as required.
- General office administration such as arranging morning tea/drinks/assisting organising events/clean up offices after meetings.

Your position and duties may vary from time to time in accordance with the needs of the Company and this will be done in consultation with you.

**About You**:
As a successful applicant you will have:

- At least 2 to 3 years' experience in a similar role (Project Administrator, Executive Assistant, Document Controller or Office Manager), ideally within an engineering consultancy or the construction industry.
- Understanding of quality assurance and document management systems.
- Excellent time management and the ability to set and follow priorities.
- High level of attention to detail.
- Motivation and ability to adopt new work practices and to initiate process improvements where opportunities exist.
- Very proficient with Microsoft Office suite (Word, PowerPoint, Outlook, Excel, SharePoint).
- Exceptional attention to detail along with excellent time management skills with the ability to handle fluctuating workloads.
- Positive attitude, willingness to help and take on any given task.
- Team focused.

**Life at BG&E**
- Health and wellbeing support via confidential EAP program,
- Competitive remuneration,
- Generous leave arrangements including a paid parental leave scheme and the ability to purchase additional annual leave.

**Diversity and Inclusion**

**Wellbeing, Health, and Safety**

We ensure our people enjoy healthy workplaces, deploy practices that reduce risk, comply with workplace Health & Safety regulations, impose zero h

  • Project Administrator

    23 hours ago

    Gold Coast, Australia HAYS Full time

    One of Gold Coast's leading project management companies requires a Project Administrator to join their team! **Your new company** Delivering unique and stunning projects to the public and private sectors of South East Queensland, this reputable company's focus is to provide high quality, modern structures to it's clients. **Your new role** Reporting to...

  • Project Administrator

    2 weeks ago

    Gold Coast, Australia HAYS Full time

    Opportunity for an experienced project administrator to join commercial construction Company on the Gold Coast **Your new company** Our client is focused on dedicated to ensuring excellence for both clients and team members. A robust pipeline of projects, spanning diverse areas such as interior design, property divisions, residences and multi story flats,...

  • Project Administrator

    4 weeks ago

    Gold Coast, Australia McIlwain Civil Engineering Full time

    **The Company** Since 1961, McIlwain has been creating outstanding community assets and has become one of Australia’s most trusted and experienced contractors. Over this time, our industry capabilities have evolved to include works within transport, building, services infrastructure, urban, as well as the industrial and energy sectors. **Our...

  • Project Administration Officer

    2 weeks ago

    Gold Coast, Australia HAYS Full time

    Join a Federal Government Agency as a Project Administration Officer. Role based in Robina! **Your new company** On behalf of a large Federal Government Agency, we are looking for an experienced Project Administration Officer to join their team based in Robina. This is 12 Month temporary assignment with possibility for extension. **Your new role** -...

  • Project Administrator

    4 days ago

    Gold Coast, Australia Found People Full time

    Family Friendly company with a great culture - Secure, Full time Role - Exciting Projects in Tier 1 and 2 space **About the company** Award Winning, owned professional services company based in **Brisbane**, that designs, develops, manufactures and installs an advanced purpose-built range of modular solutions for air-conditioning large volume spaces, for...

  • Project Coordinator

    7 days ago

    Gold Coast, Australia HAYS Full time

    Project Coordinator assisting with the administration, planning, and contract execution of projects. **Your new company** This client strives for excellence to deliver inspired solutions for a better world and that starts with excellent people - like you! You will be joining the team, reporting to the Contracts Manager and working alongside the Space...

  • Project Administrator

    7 days ago

    Gold Coast, Australia Programmed Full time

    Programmed Skilled Workforce are looking to fulfil several opportunities with a large recreational venue, where schools and other groups visit for educational and leisure activities. Key aspects of the role include facilitating high quality and safe sport and recreation programs/activities for individuals and groups, continuous improvement to community-based...

  • Project Administrator

    2 days ago

    Gold Coast, Australia Programmed Full time

    Programmed Skilled Workforce are looking to fulfil several opportunities with a large recreational venue, where schools and other groups visit for educational and leisure activities. Key aspects of the role include facilitating high quality and safe sport and recreation programs/activities for individuals and groups, continuous improvement to community-based...

  • Accounts & Project Support

    1 month ago

    Gold Coast, Australia New Point Recruitment Group Full time

    Accounts & Project Support Our client, based in Isle of Capri is seeking an experienced Accounts Administrator to oversee accounts as well as providing support to the management / projects team. It's a permanent full time role that gives you some diversity in your day and offers a very attractive salary package to the right person. The role would also suit...

  • Site Administrator

    4 weeks ago

    Gold Coast, Australia Contec Recruitment Full time

    **2 + year project**: - **Gold Coast landmark project**: - **Site based position** This favorable civil contractor work within resources, local authorities and main roads projects across Australia. Led by a team of highly skilled professionals within the industry, this contactor is experienced across multiple disciplines including roads, earthworks,...

  • Project Costing Officer

    24 hours ago

    Gold Coast, Australia HAYS Full time

    Join a reputable government department centrally on the Gold Coast as their project costing officer **Your new company** Our client is a state government department based Centrally on the Gold Coast. They are seeking an experienced Project Costing Officer for a 3-month contract. **Your new role** As the Project Costing officer you will be responsible for...

  • Ao3 Project Support Officer

    1 week ago

    Gold Coast, Australia HAYS Full time

    A rare opportunity for a part-time administrator to join a government department on a fixed term contract **Your new company** A reputable government department based centrally on the Gold Coast is seeking a part-time project support officer to join their team on a 6-month contract. This role is 3 days a week, 22.5 hours. This role will suit an individual...

  • Administrative Assistant

    1 month ago

    Gold Coast, Australia Coverage by Design Painters Full time

    **Join Our Team: Administrative Assistant with a Flair for Creativity at Coverage by Design Painters** **Location**: Gold Coast **About Us**: As a leading painting company on the Gold Coast, we pride ourselves on our commitment to quality, creativity, and customer satisfaction. We're on the lookout for an Administrative Assistant who shares our passion for...

  • Office Administrator

    7 days ago

    Gold Coast, Australia HAYS Full time

    Broadbeach based commercial construction company requires an administrator to join their vibrant team. **Your new company** Our client is a Queensland based commercial construction company that is committed to delivering quality projects with a focus on safety and and specialist design. Their large team in Broadbeach is dedicated to providing their clients...

  • Construction Administrator

    4 weeks ago

    Gold Coast, Australia Contec Recruitment Full time

    **Good culture with supportive management & vibrant team**: - ** Locally based in South Gold Coast office**: - ** Fast paced, varied opportunity** This an exciting opportunity to join a collaborative team working for a privately owned civil engineering construction company based in Gold Coast. Led by a team of highly experienced professionals, this is a...

  • Project Officer

    1 month ago

    Gold Coast, Australia Hudson Australia Full time

    The purpose of the Project Officer is to provide specialist expertise to support the Project Implementation Manager to successfully delivery of large scale, Information and Communication Technology (ICT) enabled business change program/projects within an IWFM Implementation team. This role will also provide program support, secretariat and administration...

  • Project Costing Officer

    4 weeks ago

    Gold Coast, Australia Transport and Main Roads Full time

    The Project Costing Officer role provides high level administrative, financial and procurement services to support business operations and the delivery of services. You will be a key member of the team, responsible for timely, effective, efficient and responsive service to internal and external clients to meet operational objectives. To be a Project Costing...

  • Project Coordinator/contract Admin

    1 week ago

    Gold Coast, Australia HAYS Full time

    Hays is seeking a Project Coordinator/Contracts Administrator to join our clients close-knit team. **Your new company** Our client is a well-regarded residential construction firm located on the Gold Coast. Their primary focus is constructing investment homes for esteemed clients across South East Queensland. Their commitment lies in effective project...

  • Site Administrator

    6 hours ago

    Gold Coast, Australia HAYS Full time

    Join a unique construction organisation based on the Northern Gold Coast as their Site Admin! **Your new company** Our client is a reputable construction company based on the Northern Gold Coast. Due to their continued success and growth, a Site Administrator is required to join their team on a **Your new role** This role will require day-to-day...

  • Hse Administrator

    4 weeks ago

    Gold Coast, Australia Visy Full time

    **Job no**: 509540 **Work type**: Fixed Term Full Time **Location**: Gold Coast At Visy, we love solving problems. And that’s something we do better working together. We’re looking for people who see what’s ahead and run towards it. Visy people are helping us to achieve our vision to become the global leader in sustainable packaging. Because...