Capital Works Project Officer

2 days ago

Perth, Australia Department of Finance Full time

Business Enabling Services Group / Ministerial & Parliamentary Services Division / PBR Framework Branch
- APS 6 ($94,434 - $115,254) | Non-ongoing | Full-time
- Perth, WA, Adelaide, SA

**ABOUT THE BRANCH & SECTION**

Ministerial and Parliamentary Services (MaPS), a division of Department of Finance (Finance), provides parliamentarians, their staff, and others as required by the Australian Government, with a range of facilities and services to assist them in undertaking their duties.

MaPS Capital Works and Security team, in collaboration with key stakeholders, leads key divisional initiatives to deliver major capital works and security enhancements to Commonwealth Parliament Offices (CPOs) and Electorate Offices (EOs).

The team is responsible for project delivery and oversight across a number of projects that have a national impact and/or are defined as medium or major public works projects.

CPOs are located in the capital city of each state and the Northern Territory and provide:

- permanent office accommodation to some senators, federal ministers or other office holders
- visiting suites, meeting rooms and conference facilities available on a short-term basis for use by parliamentarians (and accompanying staff).

EOs are provided by the Commonwealth to Parliamentarians for the conduct of parliamentary business and are located in metropolitan and regional locations across Australia. EOs are leased, furnished, equipped, and maintained by MaPS and their contracted providers.

Further information about MaPS, please see: Ministerial and Parliamentary Services | Department of Finance.

**ABOUT THE** OPPORTUNITY**

The Capital Works Project Officer will work within a small geographically dispersed team.

The role will have a primary focus on project relating to CPOs and involves project management, the undertaking of complex procurement. The role will be required to engage and collaborate with stakeholders and communicate with influence. The role will support the Assistant Director Capital Works and Security to deliver projects involving a wide range of internal and external stakeholders.

The ability to hold and maintain a Negative Vetting 1 security clearance is a mandatory requirement.

The core duties of this role are:

- Leading major relocations to establish new facilities including coordination across agencies and varied stakeholders.
- Conducting/contributing to complex procurement processes and contract management critical to the project.
- Drafting high level documentation to support project administration including briefs and correspondence to support information flow and decision making/approvals.
- Monitoring and track project deliverables and outcomes including preparation of reports and briefs.
- Undertake negotiations with key stakeholders and consultants/suppliers on complex issues and communicate with influence.
- Project administrative and support services including contract administration, budget tracking, invoice payment and reconciliation, records management, routine correspondence and meeting coordination and secretariat duties.
- _Parliamentary Business Resources Act 2017_
- _Public Governance, Performance and Accountability Act 2013_
- Commonwealth Procurement Rules
- Protective Security Policy Framework.

**DETAILED VACANCY INFORMATION**

For detailed information about this role, including the job specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.

**ELIGIBILITY ADVICE & CANDIDATE NOTES**
- Under section 22(8) of the _Public Service Act 1999_, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
- Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.
- This role is being filled as a specified term vacancy for an initial period to December 2025. Specified term vacancies may be extended up to a maximum period of three years.

**CONTACT INFORMATION**
- For specific questions relating to this job vacancy, please refer to the details on the contact officer located in the downloadable job pack.

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