Lease Officer

1 week ago

Parramatta, Australia MBC Recruitment Full time

Real Estate
- Lease
- Database Management

**Position**: Lease Officer

**Start**: ASAP pending pre-employment checks

**Duration**: 12 Months

**Salary**: $440.63 per day plus superannuation

**Location**: Parramatta, NSW/Hybrid

Are you an experienced Lease Officer with 5+ years' experience in Commercial or Corporate Real Estate? We have an exciting 12-month contract working for our government client located in Parramatta, NSW/Hybrid. Required to work on site 2 - 3 days per week. Tuesday is the Teams office day the other days are flexible. $440.63 per day, plus super, 8 hours per day, 5 days per week.

**Overview**
To maintain the lease database and administer lease-related payments. Undertake a range of clerical tasks relating to our client’s lease obligations and general lease compliance for both leasehold and freehold agreements between our client and other stakeholders and put safety first.

**Key accountabilities/responsibilities**:

- Maintain the lease/ licences/property database system and retrieve data from the property register to meet requests for information.
- Ensure that all leases and relevant documents are complete and filed in the records management system.
- Review various types of Lease Agreements to identify tenancy requirements and answer incoming tenant questions.
- Administration of grazing leases and licences including oversight of the Farm Management Plans
- Administer the end-to-end process of lease billing and reconciliations, including processing lease-related payments / issuing invoices (ensuring rents are paid on time).
- Ensure that invoices issued to tenants are accurate and safeguard our clients’ funds against ineligible claims. Prepare and send rent increase letters to tenants.
- Allocate, reconcile and adjust rents and outgoings and process purchase orders for property related expenses. Manage disputes in respect of leasing costs and charges.
- Liaise with Accounts Department, Property Managers, Leasing Agents and other key stakeholders to resolve queries, issues and tenancy matters.
- Administer the request for licences for access to mining and explorations.

**Key challenges**:

- A high volume of work and number of queries from different stakeholders, and the need to address ad hoc requests and unforeseen urgent issues.
- Ensuring compliance with the client's policy and procedures in relation to finance and administrative processing functions; and identifying and adopting opportunities to improve the efficiency and control of property lease functions.

**Essential requirements**:

- At least 5 years in Commercial or Corporate Real Estate or similar workplace experience.
- Hold a Real Estate licence with ability to operate in NSW, or willingness to attain.
- Current Drivers Licence
- Safety: ensure all activities are undertaken with the safety of our people as the number one priority and always role model safe behaviour.
- Values: behave and make decisions in accordance with the client’s values at all times.
- Previous experience in this position or a similar position demonstrating the same core skillset.
- Reference checks
- National Criminal History Record Check in accordance with the Disability Inclusion Act 2014
- Rights to Work in Australia
- Fully COVID vaccinated.
- Pre-employment Medical office based.

***

Job Code: JP00123

Recruitment - Parramatta, NSW/Hybrid

recruitment

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