Timesheet Administrator

4 days ago

Geelong, Australia UGL Limited Full time

We work on challenging and exciting projects that shape the way we evolve, adapt and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard.

This opportunity will see you join a reputable company with a highly experienced team who work together to develop and provide solutions for our customers.

This is a permanent full time position based on site in Geelong VIC.

**About the role**

The Timesheet Administrator works collaboratively with the Project Accounting and Operations teams to support the timely processing of timesheets and payroll on behalf of projects.

The Timesheet Administrator is responsible for collaborating with Group Payroll in ensuring that employee records are correctly established and maintained, and timesheets are processed accurately and on time.

Your are also responsible for checking the accuracy of pay-slips, handling pay queries relating to wages personnel, and ensuring all timesheet/payroll activities are transacted in line with group deadlines.

A balance of keen attention to detail, a sense of urgency, and the ability to handle sensitive information is critical to the role.

**About You**

You will collaborate with the UGL and Client teams, draw on yours and their diverse skills and create an environment where great ideas are heard, and everyone looks out for one another. Ideally you will have:

- Advanced Microsoft Office skills in particular Excel
- Project and / or site experience in a payroll/timesheet role
- Ability to work in an effective team environment and promote positive behaviours
- High level of attention to detail
- Ability to adapt to change and learn new systems and processes
- Demonstrated ability to create and maintain internal and external relationships
- Ability to work autonomously, maintain confidentiality and organise / prioritise demands
- Ability to manage multiple complex tasks simultaneously, set and meet deadlines and follow through within a fast-paced environment

**Key responsibility areas**
- Actively engage with the Operations team to ensure that approved timesheets are complete and submitted in time for processing
- Process timesheets into UGL systems accurately and in a timely manner to meet business deadlines
- Follow up and ensure systems driven timesheet approvals are completed in a timely manner
- Resolve timesheet/pay-run errors as they arise
- Input approved timesheets into Client systems for projects if contractually required
- Work with the Project Accounting team to ensure that timesheet codes are correct and in line with project costing expectations
- Collaborate with Project Accounting team to ensure new/updated rates for projects are correctly submitted to Corporate Payroll for updates
- Collaborate with Corporate Payroll team to ensure changes to employee records are correct in relation to set agreements and employee conditions
- Work with other members of the Timesheet/Payroll team to maintain and manage the team Shared Mailbox for timesheets/payroll submissions & queries
- Attend to other payroll queries and submit payroll support if required
- Assist in payroll reporting and reconciliations when required

**What we offer**
- Competitive Renumeration
- Experienced Leadership Team
- Challenging and fast paced role
- Strong Safety Culture
- A culture that values diversity and innovation, evolving with market changes and new technologies

**What makes you right for UGL**
- Genuine concern for safety
- Capacity to flourish in a high-performance environment
- An innovative mindset and a willingness to challenge the norm
- A belief that success and value are driven by real teams where everyone has a role to play

**About Us**

UGL Pty Limited is a leading provider of end-to-end engineering, construction and maintenance services. We are active across rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.

As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills.

**_Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment._**

**Discipline**: Administrator

**Primary Location**: Australia-VIC-Geelong

**Work Type**: Full-time

**Contact Name**: Emma Glare

**Contact Phone Number**: 0492269632

  • Timesheet Administrator

    7 months ago

    Geelong, Australia UGL Limited Full time

    **Timesheet Administrator** - We work on challenging and exciting projects that shape the way we evolve, adapt and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard. - UGL are seeking interest from experienced Administrators with a background working in...

  • Expression of Interest: Timesheet Administrator

    7 months ago

    Geelong, Australia UGL Limited Full time

    **Timesheet Administrator** - We work on challenging and exciting projects that shape the way we evolve, adapt and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard. - UGL are seeking interest from experienced Administrators with a background working in...

  • Payroll Administrator

    4 months ago

    Geelong, Australia Geelong Grammar School Full time

    Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff and the community. We believe in prioritising wellbeing, adventure,...

  • Administration Officer

    1 day ago

    Geelong, Australia HAYS Full time

    Busy and varied role. Broaden your skills and experience within a supportive team. **Your new company** Hays is currently partnered with a sustainably sourced production company to recruit an Administration Officer in a temporary capacity, with the potential to move permanent. This company is passionate about looking after the land through a focus on...

  • Billing Administrator

    3 days ago

    Geelong, Australia HAYS Full time

    Work from home flex | 11 months | Full time **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria. My Client is currently seeking a Billing Administrator to join their...

  • Administration Officer

    4 days ago

    Geelong, Australia HAYS Full time

    Geelong CBD | Temporary | Full Time Hours **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria. Our Client is currently seeking an Administration Officer to commence...

  • Vps3 Administration Support Officer

    7 months ago

    Geelong, Australia HAYS Full time

    State Government | Full time | Geelong VIC **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria. I am currently partnered with a State Government Agency who is...

  • Recovery & Support Administrator

    3 days ago

    Geelong, Australia Hudson Australia Full time

    Located in Geelong - Close to public transport - Short term contract with strong possibility of an extension Be a part of a dynamic and engaging team. This high-level State Government Agency is looking for a Recovery & Support Administrator to assist with the diverse range of end-to-end administrative services. This role is responsible for providing every...

  • Part-time Administration Officer

    4 months ago

    Geelong, Australia Kennedys Group Full time

    Kennedys Group is a well-established company with 45 years of experience in providing comprehensive industrial maintenance services and project works. We offer a range of quality plumbing, asbestos and environmental services under one roof. **About the Role** The Part-time Administration Officer plays a crucial role in supporting the smooth operation of...

  • Receptionist

    3 days ago

    Geelong, Australia HAYS Full time

    ASAP start | Geelong CBD | Full time hours **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria. My Client is seeking a proficient, professional and polished...

  • Admissions Officer

    7 days ago

    Geelong, Australia HAYS Full time

    Geelong VIC | Full time OR Part time | Education Sector **Your new company** Our Education Sector Client is currently seeking an Admissions Officer to commence ASAP for a period of 8 weeks with the potential to extend or become permanent. **Your new role** You will work either full time hours from Monday to Friday OR part time hours working 6 hours per...

  • Aps4 Executive Assistant

    7 months ago

    Geelong, Australia HAYS Full time

    Federal Government | Full time | Geelong VIC **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria. I am currently partnered with a Federal Government Agency who is...

  • Aps4 Case Management Support Officer

    1 day ago

    Geelong, Australia HAYS Full time

    Seeking an organised and diligent case management professional. **Your new company** Hays is currently partnered with a Federal Government agency to recruit an APS4 Case Management Support Officer on a temporary, 12-month assignment with the potential to extend. **Your new role** The incumbent will work to effectively manage the intake and assessment of...

  • Aps4 Payments Officer

    2 days ago

    Geelong, Australia HAYS Full time

    Payments Officer Needed, Fed Gove Agency, 12 Month Contract, $44.00PH + Super, Geelong **Your new company** Hays is currently partnered with a federally funded organisation to recruit a multiple Payments Officer to join them for a term of 12-months in a full-time capacity. **Your new role** This role will provide operational and administrative support. The...

  • Licensing Officer

    3 days ago

    Geelong, Australia HAYS Full time

    Seeking multiple administration officers for this short term assignment. **Your new company** Hays is currently partnered with a health and safety organisation to recruit multiple Licensing Officers. This organisation strives to prevent workplace injuries, illness and fatalities whilst raising the standard of health and safety in all workplaces. **Your...

  • Aps5 Procurement

    4 days ago

    Geelong, Australia HAYS Full time

    Seeking an experienced and professional procurement expert. **Your new company** Hays is currently partnered with a Federal Government organisation to recruit an APS5 Procurement and Contracts Officer in a temporary capacity. This company is an independent statutory agency that is responsible for implementing programs that support a better life those with...

  • Connections Officer

    1 day ago

    Geelong, Australia HAYS Full time

    Work from home flexible | Full time | 6 months **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria. I am currently partnered with a large organisation in Geelong who...

  • Aps6 Practice Management

    1 day ago

    Geelong, Australia HAYS Full time

    Federal Government | Geelong VIC | Full Time **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria. Hays is currently partnered with a Federal Government organisation...

  • Aps6 Procurement Officer

    3 days ago

    Geelong, Australia HAYS Full time

    Wonderful opportunity for a procurement specialist seeking their next challenge. **Your new company** Hays is currently partnered with a Federal Government organisation to recruit an APS6 Procurement Officer in a temporary capacity. **Your new role** Responsibilities will include: - Working collaboratively with business areas as a procurement business...

  • Aps4 Compensation Recoveries

    2 days ago

    Geelong, Australia HAYS Full time

    Geelong CBD | Fed Gov | 12 Months **Your new company** Hays Geelong are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria. Our Federal Government Client is currently seeking an APS4 Compensation...