Part Time Executive Assistant

3 weeks ago

Sunshine Coast, Australia Whittens Part time

Whittens is an Australian owned and operated multidisciplined civil construction company, proudly offering over 24 years' experience throughout Western Australia, New South Wales and Queensland.

With a growing reputation, we continue to partner with some of Australia's major Infrastructure, Mining, Oil and Gas and Defence clients, specialising in the delivery of large scale and technically complex concrete construction, FRP, roadworks, earthworks, NPI and piping works projects.

Our mission, as an agile and people centric business, is to be the market leader in civil contracting, achieving sustainable growth through high performing people who safely deliver successful project outcomes for their clients.

About The Role

Due to the Whittens' continued growth on the East Coast, we are now seeking a part time Executive Assistant to support our CEO, based at her home office on the Sunshine coast. We are looking for a flexible, passionate and proactive individual to work 3 days a week on a 3month fixed term contract with the possibility to extend.

Duties Will Include

  • Organising the CEO's diary and calendar
  • Taking Minutes and documentation of actions
  • Coordination and scheduling of meetings with the leadership team
  • Processing and Entering Timesheets to action payroll for approximately 15 employees
  • Onboarding of new starters including organisation of PPE and travel arrangements
  • Raising Purchase Orders and Monthly client billing
  • Supporting the CEO and Director with strategic initiatives by researching various software systems and collation of research material
  • Working in with the CEO to roll out new business initiatives
  • Arrange travel and accommodation requirements
  • Event coordination and support with catering order requirements

About You:

  • At least 2 years' experience as an Executive Assistant - A must
  • Demonstrated experience with payroll and invoicing. - Xero experience highly regarded
  • Solid Computer literacy with a strong knowledge of Microsoft Suite and ability to use Canva and other software system platforms
  • Excellent verbal and written communication skills
  • Strong time management and organisation
  • Display professionalism in all areas of the role
  • Current driving license

What we offer:

Whittens are committed to investing in our people, offering learning and development opportunities to build on the skills and experience you bring. In addition, we will offer:

  • Competitive salary plus super paid weekly
  • Work amongst engaged leaders and collaborative teams
  • Employee assistance programme
  • Flexibility in workdays
  • Safety being at the forefront of everything we do
  • Possibility of role developing into a permanent opportunity

Whittens is committed to workplace diversity. We support women in civil construction, champion Indigenous partnerships and encourage people of all cultural backgrounds to apply.

Please note that this role is being sourced through Whittens directly and we will not accept applications via external recruitment agencies.

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