Office Manager

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This range is provided by WorkTrybe. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

A$90,000.00/yr - A$100,000.00/yr

Direct message the job poster from WorkTrybe

Helping businesses hire better empowering leaders to be their best selves building lasting and meaningful careers bringing much needed…

Join a world leading medical device company as their Gold Coast based Office Manager - looking after Finance Admin, Diary and Inventory Management

• World leading Gold Coast based company with incredible growth plans - be part of an organisation who are truly changing lives with their artificial heart devices
• Modern offices in Southport on the Gold Coast
• Full time role, however for the right person anywhere from 30 hours/week+ could be considered (salary pro-rata)
• Paying between $90K-$100K+Super depending on experience + Short and Long term incentives
• 100% in the office, creating an amazing vibe and culture

WorkTrybe are thrilled to be parting on a retained basis with our amazing client - an innovative medical device company dedicated to transforming the future of cardiovascular healthcare. The organisation's primary focus is developing a next-generation total artificial heart to significantly improve the lives of patients suffering from end-stage heart failure. Guided by cutting-edge research and a commitment to excellence, this company fosters a collaborative culture where multidisciplinary teams - spanning engineering, medical, and scientific fields - work together to redefine mechanical circulatory support.

We are looking for a highly competent, mature and agile Business Support professional to join the team and make a difference.

What's in it for you?

• Be part of an organisation with incredible purpose who are changing the landscape of cardiovascular health
• Work with leaders in their field, with expertise in the medical device industry
• Short term and long term incentives are available to employees
• Join at an exciting time when the company is on the cusp of major growth - shape the role in to your own
• Opportunity for career development as the business expands
• Flexibility - although this is a full-time role, for the right person they will consider less hours per day or 4 days/week (with salary pro-rata accordingly)

What does the role involve?

• Supporting the Director with day to day business operations
• Finance Administration including supporting AP, AR, Purchase Orders, checking timesheet submissions and liaising with outsourced Accountant and Payroll team
• Quality Assurance + Inventory management - checking equipment deliveries and stock - cross referencing with Purchase Orders and invoices
• Diary management and meeting arrangements for internal and external stakeholders
• Booking international, local travel and events
• Designing Power Point presentations for internal and customer meetings
• Opportunity to be part of the global "culture club" you will help foster an environment of collaboration, best practice and consistency across the organisation
• Keeping the office in order, stocked up with stationery, kitchen supplies etc
• As the Office Manager you'll be based onsite in their cool new co-work space - the role does offer flexibility with start/finish times as long as key meetings are attended and deliverables met

What do you need to succeed?

• Strong Administrative experience, in particular Finance Admin, Inventory Management and Diary Management
• Experience using Xero (if not Xero a similar accounting system such as MYOB)
• Be agile - have the ability to adapt, reprioritise and work efficiently
• Have a mature outlook - proven experience succeeding in different environments with stakeholders at all levels
• Experience in a corporate environment, professional industry and business
• Extremely high attention to detail, both numerically and in literacy - you will be supporting academics, scientists and engineers so accuracy is vital
• Excellent MS Office suite skills including, Power Point, Word and Outlook
• Proven tenure in roles, reliability and ability to illustrate your contribution over time with previous employers
• Have a resilient nature - you are calm under pressure and focus on the bigger picture - ensuring the task gets done
• Be a self-starter and independent - once trained up you will work autonomously to ensure the smooth operations of the Gold Coast facility
• Think outside the box - come up with new ways of doing things - bring your expertise to improve processes and business operations

The company emphasises continuous learning, problem-solving, and a passion for innovation, making it a dynamic and purpose-driven place to work.

This role is to interview and start as soon as possible. We will wait for notice periods for the right person.

If you are looking for the next step in an already impressive career then please apply now

Seniority level

• Seniority levelAssociate

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesMedical Equipment Manufacturing

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