Executive Assistant to the CEO

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Executive Assistant to the CEO

About Inland Rail

The Inland Rail Program is a 1600km rail infrastructure project stretching from Brisbane to Melbourne incorporating new and existing rail track. The program includes the upgrading of existing standard gauge track, the enhancement of existing standard gauge track to cater for double stacking and the construction of new standard gauge links comprising of viaducts, tunnels, rail track, crossings and bridges. More information relating to the project can be found here: Inland Rail

About the opportunity

We're seeking a highly experienced and proactive Executive Assistant to support the CEO of Inland Rail. This pivotal role ensures the smooth operation of the Office of the CEO, providing high-level executive support, strategic coordination, and stakeholder engagement across a dynamic and nationally significant infrastructure project.

Key Responsibilities include but are not limited to:

• Act as the primary liaison between the CEO and internal/external stakeholders
• Manage complex calendars, travel, and meeting preparation across time zones
• Manage incoming emails and correspondence, ensuring timely responses, appropriate delegation, and accurate record-keeping
• Coordinate Board and governance documentation with precision and confidentiality
• Lead and mentor administrative staff, fostering consistency and best practice
• Support strategic initiatives and ensure alignment with organisational priorities
• Promote a culture of safety, professionalism, and operational excellence

Hybrid Role: Flexible work-from-home days, based on the CEO's schedule and business needs.

About you

To ensure success in this position, applicants will be able to demonstrate:

• Minimum 5+ years' experience supporting C-suite executives in large organisations
• Advanced proficiency in Microsoft Office and collaboration platforms, including document formatting and digital efficiency
• Experience supporting Board-level activities, including preparation and distribution of governance papers
• Proven ability to manage competing priorities, solve problems, and deliver outcomes independently
• Resilience, discretion, and professionalism in handling sensitive matters
• High emotional intelligence, executive presence, and sound judgement under pressure
• Strong influencing and stakeholder engagement skills, with the ability to drive outcomes without formal authority
• Exceptional verbal and written communication skills, with excellent attention to detail
• Experience working in a Government Business Enterprise (GBE) along with
  Certificate/Diploma in Administration or related field (highly desirable)

What you'll be joining

• You will join one of the largest infrastructure programs in Australia.
• This project will generate thousands of jobs and billions of dollars in local investment, boosting regional economies and communities right along the alignment.
• Inland Rail is proud to have over 40% female representation and we would like to see these numbers grow.
• Inland Rail is an Agile working environment in our State-of-the Art office embracing flexible working conditions.
• Inland Rail adopted a collaborative approach to the delivery of the project, leading all parties involved to work toward the same goal. This fosters the displayed behaviours of Respect, Honesty, Integrity and Reliability.

Our Organisation and Culture

Inland Rail is an equal opportunity employer. Inland Rail will transform how we move goods around Australia - better connecting producers to markets and creating new opportunities for businesses, industries and regional community. The values that drive us and the work we deliver in the program incorporate Collaboration, Accountability, Respect and Excellence (CARE). We welcome like-minded individuals who value our culture.

At Inland Rail, we celebrate, support, and thrive on attracting people from all horizons and walks of life for the benefit of our employees, our program, and our community. Inland Rail is proud to be an equal opportunity and an affirmative action employer. We encourage Aboriginal and Torres Strait Islander candidates to submit their details to us.

All employment is decided based on suitability to the role, cultural fit, merit, and business needs.

Apply Now

If this opportunity sounds like the challenge you have been looking for please apply online today.

As part of the application process, you will be required to undergo pre-employment criminal history, reference and medical checks, including drug and alcohol testing. Inland Rail is a drug and alcohol-free working environment.

Applications close: 08/09/25

Please note that applications are reviewed from point of advertising so don't delay your application.

Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesAdministrative and Support Services

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