Committees and Events Coordinator

RACS VIC Office, East Melbourne, Victoria, Australia

Posted Sunday 27 April 2025 at 2:00 pm

About us
The Royal Australasian College of Surgeons (RACS) is the leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand. The College is a not-for-profit organisation that represents more than 8600 surgeons and 1300 surgical trainees and Specialist International Medical Graduates.

RACS also supports healthcare and surgical education in the Asia-Pacific region and is a substantial funder of surgical research. There are nine surgical specialties in Australasia being: Cardiothoracic Surgery, General Surgery, Neurosurgery, Orthopaedic Surgery, Otolaryngology Head and Neck Surgery, Paediatric Surgery, Plastic and Reconstructive Surgery, Urology and Vascular Surgery.

About the role

This position is responsible for providing high level secretariat support to the College's Annual Scientific Congress (ASC) Planning and Review Committee and the ASC Organising Committees, including preparing meeting agendas and documents, minutes and ensuring actions are completed, in addition to coordination of events as directed.

Responsibilities include and are not limited to:

• Preparing meeting agendas and documents, minutes
• Prepare relevant, comprehensive reports for internal and external stakeholders
• Coordinate arrangements for new Fellows' attendances for the Convocation Ceremony
• Liaise with members of the Stage Party, including overseas College Presidents, Medical College Presidents, Specialty Society Presidents and RACS Councillors for attendance at the Convocation Ceremony
• Assist the Department across other events in key operational areas including but not limited to the management of event registrations, marketing and communications, and onsite event delivery

Skills and Experience

• Substantial experience in committee support and management, including preparing agendas and minute taking.
• Experience managing both internal and external stakeholder relationships
• Demonstrated ability to prioritise a diverse workload and multi-task with a strong ability to manage conflicting deadlines and work under pressure efficiently
• Attention to detail and a high level of accuracy
• Ability to research and analyse information, effectively problem solve and offer sound advice within the scope of service

After-hours work is a requirement of this position. Working arrangements and approvals for these after-hours requirements are organised in consultation with the Manager.

At our organisation, we are proud to have a positive impact on improving health outcomes in the community. Our people are especially important to us, we treat everyone fairly and are mindful of our colleagues and their wellbeing. Working at RACS, you will thrive in our environment where we recognise that we are all one team. Our employees are at their best when they have balance in their lives, so by joining our team you will have:

• flexibility to combine working from home with time spent in the office
• RACS Professional Development Framework (Grow at RACS)
  access to a wellbeing app
• additional, gifted leave at the end of the year
• access to online learning portal THRIVE with a catalogue of 89,000+ courses
• access to an Employee Assistance Program which includes counselling for personaland work-related issues, support for family members, legal support, career development and planning, nutrition & lifestyle advice as well as financial counselling

We genuinely care about our employees' health and wellbeing and encourage our people to bring their whole selves to work.

How to apply?

To apply for this role please submit your application by clicking on the "Apply Now' button to submit a cover letter and resume.

Please note we will be reviewing applications as they come in.

Enquiries can be directed to careers@surgeons.org however, applications emailed to this address will not be accepted.

RACS is committed to supporting diversity and inclusion in our workforce. The Royal Australasian College of Surgeons (RACS) recognises Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Māori as the tangatawhenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māoriand building an environment that is inclusive, culturally safe and appropriate.

RACS VIC Office, East Melbourne, Victoria, Australia