Practice Assistant

Overview

Join to apply for the Practice Assistant role at White & Case LLP

The opportunity is part of our Global Operations Team. Our Office Operations team ensures smooth and efficient day-to-day operations, managing infrastructure, systems and services for both onsite and remote workplaces, security and safety, and related areas.

As a Practice Assistant you will provide a wide range of secretarial, administrative and project support. You will work closely with partners, a team of lawyers and remote assistance from our Practice Assistant team located in Manila. You will be a strong team player, actively seeking to improve processes and anticipate needs, collaborating with local and global Practice Assistant groups. We foster a collegial working environment where partners are friendly and accessible, and colleagues are supportive and open to questions.

Key responsibilities

• Provide general administrative support to partners and lawyers in our Tax Practice, including arranging meetings, booking rooms, handling calls, supporting travel-related needs and expense reimbursements.
• Prepare legal documents, correspondence, and communications; may liaise directly with clients when organising meetings.
• Assist with the Billings team in the preparation of invoices, liaising with other business support groups.
• Assist with setup of new matters on New Business Intake and facilitate conflicts clearance.
• Plan and organise workflow to meet established deadlines and time constraints; exercise good judgment and ask questions when instructions are unclear.

Skills and attributes

• Experience in supporting lawyers in a law firm is preferred but not mandatory; professional services experience is highly regarded.
• Experience in billing systems and processes is highly regarded.
• Familiarity with MS Office, especially MS Word (typing and formatting) and PowerPoint.
• Experience booking domestic and international travel.
• Ability to learn quickly and take a proactive approach to tasks.
• Excellent organisation and time management; good judgement and strong communication skills.
• High level of integrity and diligence; ability to build strong relationships and attention to detail.
• Flexibility to cover evenings/weekends on an ad hoc basis.

What we offer

When you join us, you'll work directly with partners, business leaders and colleagues across our global network. We live by our values—to be pioneering, united and human—and you'll experience them from day one. We provide support and development opportunities and a compensation package that reflects your calibre, with benefits designed for changing needs across life stages.

About White & Case

We are a global law firm with longstanding offices in markets that matter today. Our cross-border integration and depth of local, US and English-qualified lawyers help our clients operate confidently in any market or across many.

Since our arrival in Australia in 2016, our Australian practice has grown to 34 partners and 100+ lawyers across Sydney and Melbourne, working with clients across the Asia-Pacific region and globally on energy, infrastructure, power (including renewable energy), mining & metals, and high-profile public market and private equity M&A transactions.

How to apply

Interested? Please apply by submitting your CV for further consideration.

We are dedicated to creating an environment where people from all backgrounds can thrive and welcome applications from all ages, cultural backgrounds, First Nations communities, genders, sexual orientations, as well as people who have family or career responsibilities. If you require any adjustments to our recruitment process or the role, please discuss with us. If you are a candidate with a disability, let us know how we can provide you with additional support.

For further assistance or queries regarding this opportunity please reach out to Lauren Evans (lauren.evans@whitecase.com).

Note to recruitment agencies: Our internal Recruitment team is responsible for all end-to-end lateral recruitment processes. Agencies must sign White & Case terms of business, which are office-specific. Candidates submitted by an agency without agreed terms or outside our online application tracking system will not be considered a formal introduction. Applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have questions, please contact the APAC Recruitment Team. When engaging with agencies, we are supported by our preferred suppliers.

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Law Practice

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