Project Support Coordinator

4 weeks ago

Brisbane, Queensland, Australia Exclaim IT Full time

Join to apply for the Project Support Coordinator role at Exclaim IT

Overview

Our client is embarking on a significant business transformation program to streamline operations and enhance efficiency across the organisation. We are seeking a Project Administrator / Coordinator to play a pivotal role in supporting the program team. This role is ideal for someone with strong organisational skills, a keen eye for detail, and the ability to manage competing priorities in a structured way. You'll provide essential administrative and coordination support to ensure projects are delivered smoothly and effectively, while gaining valuable exposure to a large-scale transformation program.

Key Responsibilities
  • Provide high-level administrative support to Project Managers and the program team.
  • Coordinate project schedules, book meetings, prepare agendas, and accurately record minutes and actions.
  • Maintain and update project documentation, registers, and shared repositories.
  • Track timelines, milestones, and deliverables, ensuring information is kept accurate and up to date.
  • Prepare progress reports, status summaries, and stakeholder updates.
  • Assist with workshop and event logistics, including preparation of materials, room/virtual setup, and action follow-ups.
  • Act as a central point of contact for administrative queries, ensuring smooth communication and information flow across the program.
Skills & Experience
  • Demonstrated experience in a coordinator, or project support role, ideally within a technology or transformation environment.
  • Strong organisational and time management skills with the ability to handle multiple priorities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience managing shared folders or project tools.
  • Excellent written and verbal communication skills, with the ability to draft clear documentation and reports.
  • A proactive, detail-oriented approach with strong problem-solving skills.

If you're an organised and proactive coordinator looking to make a real impact in a transformative program, we'd love to hear from you

Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Project Management and Information Technology
Industries
  • Technology, Information and Media

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