Assistant Office Manager

2 weeks ago

Melbourne, Victoria, Australia Freedom Property Investors Full time

Get AI-powered advice on this job and more exclusive features.

Certified LinkedIn Recruiter | Bringing Companies Together to Discover Incredible Talent | Assisting gifted and driven individuals in discovering…

Overview

  • Full time
  • Office Based

Culture and Opportunity:

Our stunning CBD Melbourne office is looking for an Assistant Office Manager. We are seeking an energetic, hands-on attitude person with a passion for helping people and the skill to multitask. High attention to detail and customer service is a must.

Our office manager is based in Sydney, so you will be responsible for looking after our Melbourne office.

Freedom Property Investors' mission is to help everyday Australians reach Financial Freedom and Happiness. This belief extends to our employees and we offer:

  • Opportunity to join Australia's number-one property company.
  • First-hand property investment education
  • Ability to learn from, and work with the best
  • Opportunity to access leadership training and internal upskilling support courses
  • Pathway to career progression
  • Opportunity for leadership and management progression

Tasks & Responsibilities:

  • Be the first impression, welcome, and greet all members and visitors to the Melbourne office.
  • Help arrange meetings for specialists and strategists, including directions & parking.
  • Answer all phone calls to the company number:
    • Log call details and forward issues to the correct department or coworkers.
    • Record notes in HS and tag the correct team members.
    • Follow-up phone call matters when necessary and escalate to the appropriate parties.
  • Monitor and action all emails sent to the general company email:
    • Log email details and forward issues to the correct department or coworkers.
    • Record notes in HS and tag the correct team members.
    • Follow-up email inquiries when necessary and escalate to the appropriate parties.
  • Liaise with building management:
    • Coordinate office-related projects and installation.
    • Receive packages and orders for the office.
    • Record and relay office data at the request of the Office manager.
    • Support the executive team when appropriate.
  • Assist with bookings for Melbourne office staff when requested:
    • Travel
    • Accommodation
    • Catering
  • Order and take inventory so necessary office equipment and stationery are always stocked.
  • Keep the office and kitchen clean and presentable by liaising with the office cleaners.
  • Maintain the OHS & Safety of the office.
  • Make sure assets are accounted for, dispersed, and collected from employees according to use.

Requirements:

  • Passionate about Customer Service
  • Personable & well presented
  • Organizational skills come naturally to you
  • Property knowledge is preferred but not required
  • First aid certificate or willingness to obtain
  • Detail oriented
  • Responsible, we admire people who grow from their mistakes
  • Able to adapt to short-notice requests and new tasks
  • Multi-tasker
  • Superb written and verbal communication skills

Note: Applications of candidates who are:

  • Located outside of Melbourne, Australia
  • With a Visa, work limitations will be immediately declined

About The Company

Freedom Property Investors is the largest and number one property investment company in Australia, with its main offices in the Sydney and Melbourne CBDs.

We were awarded the 3rd fastest-growing business in Australia across all industries according to the Australian Financial Review.

We are privileged to have 25+ years of combined experience between our two founders, who served over 10,000 valued members and over 300 full-time staff spread across Australia and growing. We pride ourselves on being the industry leaders.

It is our mission to serve our valued members, earning over 1,800 positive Google reviews and a 4.8 Star rating, this is unheard of in our industry. We are in need of people who share the same values as we do. This opportunity is open to all driven individuals who are committed to helping people and earning life-changing income.

Join Australia's largest and number 1 property investment team and contribute to our mission to help Australians achieve their goals of financial freedom every day.

Apply now

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

#J-18808-Ljbffr

  • Payroll Impact Officer

    2 weeks ago

    Melbourne, Victoria, Australia The Breakthrough Office Full time

    Use Your Payroll Expertise to Make a Real ImpactAt The Breakthrough Office (TBO), we walk alongside not-for-profits, providing expertise that fuels transformation. As a Payroll Accountant, you'll use your payroll skills to ensure our NFP partners have accurate, compliant, and efficient payroll processes, enabling them to focus on their mission.This is more...

  • Office Manager and Executive Assistant

    17 hours ago

    Melbourne, Victoria, Australia Homerun B.V. Full time

    About Homerun B.V.We're a company transforming the future of healthcare through automation and innovative solutions.Our mission is to save clinicians on average 2 hours per day, enabling a level of care that was previously impossible.We're looking for an exceptional Executive Assistant & Office Manager to join our team, supporting our daily operations and...

  • Assistant Front Office Manager

    2 weeks ago

    Melbourne, Victoria, Australia Crowne Plaza Melbourne Full time

    Direct message the job poster from Crowne Plaza Melbourne.Work under the direction of the hotel's Operations Manager, you will be leading the front office team, managing the day to day activities of Front desk, Concierge and Night team ensuring that guests receive prompt, professional attention and personal recognition at all times, and working towards...

  • Assistant Front Office Manager

    2 weeks ago

    Melbourne, Victoria, Australia Crowne Plaza Melbourne Full time

    Direct message the job poster from Crowne Plaza Melbourne.Work under the direction of the hotel's Operations Manager, you will be leading the front office team, managing the day to day activities of Front desk, Concierge and Night team ensuring that guests receive prompt, professional attention and personal recognition at all times, and working towards...

  • Office Services Assistant

    2 weeks ago

    Melbourne, Victoria, Australia White & Case LLP Full time

    Job Description - Office Services Assistant (250000A8)Office Services AssistantThe opportunityAre you ready to make your mark as part of our Global Operations Team? Then you've come to the right place. At White & Case, we'll support you, give you responsibility and welcome you as an integral member of our diverse, international team from day one.Our Office...

  • Office Assistant

    2 weeks ago

    Melbourne, Victoria, Australia MARS Recruitment Full time

    What you'll be doingA permanent opportunity for an Office Assistant has come available at a global business in Melbourne's CBD.The primary focus of the Office Assistant is to help create a high quality experience for staff and visitors by ensuring the general upkeep of all office areas such as kitchens, print rooms, meeting rooms and communal areas.Based in...

  • Office Assistant

    2 weeks ago

    Melbourne, Victoria, Australia MARS Recruitment Full time

    What you'll be doingA permanent opportunity for an Office Assistant has come available at a global business in Melbourne's CBD.The primary focus of the Office Assistant is to help create a high quality experience for staff and visitors by ensuring the general upkeep of all office areas such as kitchens, print rooms, meeting rooms and communal areas.Based in...

  • Office Assistant

    6 days ago

    Melbourne, Victoria, Australia Mo Grp Full time

    To assist business management with a variety of essential tasks, including, but not limited to, time management, scheduling, correspondence, customer support, research and development, project and business effectiveness, human resources, reports, documentation, translation.Duties and Responsibilities:Devising and maintaining office systems, including data...

  • Executive Office Assistant

    3 days ago

    Melbourne, Victoria, Australia adidas Full time

    Adidas is seeking an experienced Executive Assistant to join our dynamic team in the Pacific region. In this key role, you'll provide strategic administrative support to our General Manager, driving business success through expert coordination and communication.You'll be responsible for managing complex agendas, coordinating travel and logistics, and...

  • Office Manager

    2 weeks ago

    Melbourne, Victoria, Australia Tbwa ChiatDay Inc Full time

    Verra Mobility is a global leader in smart mobility. We develop technology-driven solutions to make transportation safer and more convenient worldwide. We work with police departments and municipalities across North America, the Asia Pacific and Europe to install safety cameras, including red-light, speed, and school bus stop arm cameras. We manage tolling...

  • Office Manager

    2 weeks ago

    Melbourne, Victoria, Australia Groupe CLS Full time

    The Office Manager will be in charge of administration and book-keeping:• Accounting part:Operate the day-to-day operations and book-keeping in the balance-sheet and the P&L.Report and reconcile Intercompany costs and revenue and facilitate cash pool process with head office.Provide monthly reports across all business units (Analytical P&L per...

  • Office Manager

    8 hours ago

    Melbourne, Victoria, Australia Groupe CLS Full time

    The Office Manager will be in charge of administration and book-keeping:• Accounting part:Operate the day-to-day operations and book-keeping in the balance-sheet and the P&L.Report and reconcile Intercompany costs and revenue and facilitate cash pool process with head office.Provide monthly reports across all business units (Analytical P&L per...

  • Office Manager

    2 weeks ago

    Melbourne, Victoria, Australia CLS Group (Collecte Localisation Satellites) Full time

    CLS Oceania Pty Ltd is a subsidiary of the CLS Group (www.cls.fr/en) with offices in Melbourne and Hobart providing satellite-based products and services (air time and value added) for various applications such as monitoring, tracking and data collection. Clients consist of government, educational/universities, research institutes, regional secretariats and...

  • Office Manager

    2 weeks ago

    Melbourne, Victoria, Australia CLS Group Full time

    Join to apply for the Office Manager - H/F role at CLS Group (Collecte Localisation Satellites)CLS Oceania Pty Ltd is a subsidiary of the CLS Group (www.cls.fr/en) with offices in Melbourne and Hobart providing satellite-based products and services (air time and value added) for various applications such as monitoring, tracking and data collection. Clients...

  • Office Manager

    5 days ago

    Melbourne, Victoria, Australia CLS Group Full time

    Join to apply for the Office Manager - H/F role at CLS Group (Collecte Localisation Satellites)CLS Oceania Pty Ltd is a subsidiary of the CLS Group (www.cls.fr/en) with offices in Melbourne and Hobart providing satellite-based products and services (air time and value added) for various applications such as monitoring, tracking and data collection. Clients...

  • office assistant

    6 days ago

    Melbourne, Victoria, Australia TRUCE Full time

    Direct message the job poster from TRUCEHead of Production / Founding Partner @ TRUCETruce Production Co. develops and produces film and commercial projects with some of Australia's most exciting directors.This is an entry-level position for a detail-oriented and responsible individual who is interested in learning more about commercial production and the...

  • Office Services Assistant

    2 weeks ago

    Melbourne, Victoria, Australia White & Case Full time

    The opportunityAre you ready to make your mark as part of our Global Operations Team? Then you've come to the right place. At White & Case, we'll support you, give you responsibility and welcome you as an integral member of our diverse, international team from day one.Our Office Operations team is at the heart of ensuring the smooth and efficient functioning...

  • Office Manager

    6 days ago

    Melbourne, Victoria, Australia Lawpartners Full time

    Talent Acquisition Manager @ Law Partners | Seasoned Talent Acquisition ProfessionalExperienced Office Manager – Melbourne CBDJoin a Leading Professional Services Firm Expanding in VictoriaAbout UsLaw Partners is Australia's largest specialist personal injury law firm, known for our client-first approach and exceptional workplace culture. With a strong...

  • Corporate Office Assistant

    7 days ago

    Melbourne, Victoria, Australia Hall Chadwick Full time

    About the RoleThis administration position offers a supportive environment for career growth and development. We are looking for a highly organized individual to join our team as an Administrative Support Professional.Responsibilities:Managing various administrative tasks, including mail sorting and document scanning.Providing exceptional customer service...

  • Executive Assistant

    6 hours ago

    Melbourne, Victoria, Australia LeavePlus Full time

    Our TeamWe are a supportive and inclusive team, committed to empowering our workforce through continuous learning and professional development.This role is an integral part of our team, embodying the LeavePlus Values: Here for Members, Empower Our People, Thrive Together, Anticipate and Create.Key ResponsibilitiesDeliver exceptional service to members,...