Executive & Administration Support Officer

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MATES WA is an independent charity that provides mental health and suicide prevention services to workers in the building and construction, and mining industries.

The MATES program includes general awareness and intervention skills training for construction workers, which increases the likelihood of people who are at risk of suicide being connected to help. The program also provides support for those identified as needing help through the MATES 24/7 helpline, and specialist Case Managers who provide professional suicide intervention and referral support to workers and their direct family members.

THE ROLE
This is a varied role, supporting management and the team. This is a part-time position of 30-38 hours per week depending on the applicant, it may support school hours if needed. Full-time would also be considered for the right applicant.

The successful applicant will enjoy a diverse, progressive and high performance environment with a supportive and caring team.

This role is a twelve month fixed term contract with probability of extension for the right person.

The candidate we are looking for is able to competently work in these areas:

Support the CEO, Business & Administration Manager, Operations Manager and the Marketing & Partnership Manager

Telephone response for the office

Data entry for training activities and generation of certificates

Coordination and scheduling of individuals and team activities

Proofreading and formatting of documents

Collation of reporting information and preparation of reports, including documentation design

Collateral management for training and marketing, support in development of marketing initiatives, review and update of existing documentation

Assistance in collateral maintenance & design

Assistance in execution of marketing campaigns and the associated communications

Supporting industry organisations with fundraising activities and initiatives

Event support at MATES and external industry related events

Supporting planning and outputs of marketing related activities, collation of content for promotional productions

Assisting with content for newsletters and communications for industry stakeholders

Management of motor vehicle fleet

Minutes of meetings

Varied administrative and office support duties

Reports to Business & Administration Manager and CEO

THE PERSON
The successful candidate will have:

Excellent written and verbal communication skills, with attention to detail and accuracy

Familiarity with most of the Office suite of programs (Outlook, Word, Excel, Publisher and PowerPoint)

Experience with packages like Canva or similar graphics applications

Experience with LinkedIn and other social media platforms

Exposure to engaging effectively with senior business stakeholders

Strong time management and organisational skills

A proactive attitude and collaborative spirit

Training will be provided specific to the nature of the work of MATES, as well as ongoing skills development.

BENEFITS

Strong multi-disciplined team

Strong focus on Professional Development

Generous salary packaging options as a NFP Charity

Culture focused organisation

APPLICATIONS
Applications must include a cover letter describing your experience in similar employment and your reasons for seeking the role and your CV/Resume. You must be able to provide at least two professional references on request.

Interviews may commence prior to the application closure date.This is an office based role located in Balcatta WA.

Please do not contact MATES directly, only applications through the Seek site will be accepted.

Salary match Number of applicants Skills match

Your application will include the following questions:How many years' experience do you have as an Administration Support Officer? Which of the following Microsoft Office products are you experienced with? Do you have a current Police Check (National Police Certificate) for employment? Which of the following statements best describes your right to work in Australia? Do you have data entry experience?

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What can I earn as an Administration Support Officer