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Workplace Coordinator

1 month ago

Melbourne, Victoria, Australia Quad Lock Full time
About Quad Lock
Quad Lock is one of Australia's fastest-growing companies and a certified Great Place to Work. Based in Melbourne, Quad Lock revolutionised the smartphone mounting game with our patented case-based mounting system. Originally launched in 2011, the Quad Lock range now includes mounts for Cycling, Motorcycling, Driving, Running, Marine and a range of Lifestyle options. To date, millions of Quad Lock products have been shipped to over 100 countries and sales continue to grow worldwide at a rapid pace.

About our People
At Quad Lock not only do we work hard and love what we do, we are also a great bunch of people with a diverse range of interests. We have keen cyclists and motorbike riders, runners and car enthusiasts (of course). But did you know we also have movie buffs, musicians and entrepreneurs, but most importantly we're all super proud to be part of the Quad Lock team.

About the Role
Quad Lock is on the lookout for our next Workplace Coordinator. As our Workplace Coordinator, you'll be the 'go-to' person for anything office/workplace experience related, with the creation of a seamless workspace experience top of mind at all times. This is a flexible 22-25 hour week, office-based role with freedom to structure your hours to suit you. This role offers an exciting opportunity to shape the way we work and elevate our workplace culture

What You'll Do
  • Build an exceptional workplace atmosphere by managing office design, aesthetics, and in-office perks, including a regular supply of healthy employee snacks
  • Drive and manage employee activities and events
  • Support with wider company initiatives
  • Act as both Quad Lock's First Aider or Warden with training provided by Quad Lock
  • Frequent interaction with in-office employees and executives, demonstrating and maintaining a high level of professional behaviour at all times
  • Maintain efficiency by implementing office systems and standards for policies and procedures
  • Management of the Quad Lock travel platform
  • Plan and manage various travel arrangements, including managing calendars and travel for multiple executives
  • Communicate workplace initiatives and updates across the business via Slack and email where required
  • Support staff with BAU and ad-hoc office operations, in the office and at home
  • Conduct office audits for general housekeeping and cleaning
  • Maintain inventory of office supplies
  • General office administration
  • You'll be the key driver for office events and social activities, and any facilities-related relationships, including assisting with administrative responsibilities as required


What You'll Bring
  • You're a people person who thrives on creating great experiences
  • Previous office management, Workplace, or Facilities management experience
  • Proactive and approachable demeanour - a positive outlook is everything
  • A quick learner and multitasker
  • You value discretion and can handle confidential info with care
  • Proven ability to navigate and deliver results in a fast-paced, sometimes ambiguous environment
  • Fluency in Microsoft Office and Google Workplace (G Suite products)
  • Excellent attention to detail
  • Strong time-management and organisational skills, able to prioritise competing priorities
  • Effective written and verbal communication
  • Able to collaborate effectively with individuals at all levels across the company
  • Sound judgment with an ability to solve problems independently and creatively
  • Can adapt to change quickly and navigate through fluctuating work priorities, keeping communication lines open at all times
  • You're passionate about creating engaging employee experiences and can adapt to any situation


What it's like to work at Quad Lock
At Quad Lock our customers mean the world to us but so does our team, by joining us you'll be able to take advantage of the amazing perks we have on offer:

Flexible ways of working to fit your lifestyle
Health & Wellbeing allowance to invest in your wellbeing
Technology allowance to stay connected
Weekly lunch on us to enhance your team connections
Dedicated learning & development allowance for continuous growth
Volunteer Leave to support causes you're passionate about
16 weeks of parental leave to support your growing families
Employee Assistance Program for team members and their families
Paid Miscarriage & Pregnancy Loss Leave (Pink Elephant) supporting families during difficult times

You'll join a highly cohesive vibrant and collaborative culture in a business where you can continue to build your skill set. This is a chance to grow and develop your career whilst working in an environment with like-minded colleagues that love what they do, encourage and promote innovation and bring a contagious energy to work every day

Join the Team:
Quad Lock is an equal opportunity employer, committed to supporting a diverse and inclusive work environment. If you're looking to grow your career with us, we'd love to hear from you Don't be afraid to stand out, back your achievements and show us what makes you the best candidate for the role. Even if you don't meet every single requirement, we encourage you to apply

To apply, select the 'Apply Now' button below and tell us a bit about yourself, your experience and what interests you in the role.