Assistant Company Secretary

3 weeks ago

Sydney, New South Wales, Australia Greenfields Executive Recruitment & Search Full time
Assistant Company Secretary & Governance Advisor - ASX Listed Financial ServicesAssistant Company Secretary & Governance Advisor - ASX Listed Financial Services

2 weeks ago Be among the first 25 applicants

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Executive Search Partner, In-House Legal, Company Secretary & Governance, at Greenfields Executive Recruitment & Search -…

The role of Assistant Company Secretary and Governance Advisor is to provide high-quality Corporate Governance and Company Secretarial support to this leading ASX Listed Financial Services organisation that is going through substantial growth.

Reporting into the Company Secretary you will be part of a high-performing team.

Key responsibilities:

  • Working with the Company Secretary, support the effective delivery of Company Secretarial services for the Board, Audit Committee, Risk Committee, People, Culture and Remuneration Committee, and Nominations Committee and internal Executive Committees.
  • Prepare agendas, communicating Board paper requirements and deadlines, review papers prior to submission to the CEO to ensure high-quality standards are met
  • Attend meetings as requested by the Company Secretary and record minutes and actions
  • Prepare a calendar of meetings and establish and maintain a timetable of Board and Committee actions required during the year
  • Review Board and Committee Charters
  • Induction of Directors and arranging briefings on matters related to Corporate Governance and duties of the Board
  • Maintain registers and retain records related to the Board and Directors
  • Monitor Directors' standing interests, share trading and prepare related reporting
  • Assist with the preparation of the Annual Report and Corporate Governance Statement
  • Assist with preparation of the Notice of Meeting and other governance aspects of the Annual General Meeting
  • Advise on Corporate Governance best practice and support an effective corporate governance framework, including by developing charters, policies and procedures
  • Prepare and lodge timely and accurate corporate regulatory filings, including ASX lodgements and ASIC filings

Qualifications & experience

  • 2 years' + Corporate Secretariat experience with ASX Listing Rules, ASIC compliance and the Corporations Act
  • GIA, AICD or similar qualification
  • Proficient user of Diligent Boards is essential
  • Ability to manage and administer multiple online platforms to perform key responsibilities, such as ASX Online, Diligent Entities, and proxy governance portals

Greenfields is a specialist In-House Legal, Company Secretary and Corporate Governance Executive Search & Recruitment firm. Partnering with a diverse portfolio of cross-sector clients including top ASX listed organisations, non-listed organisations, multinationals, small and medium size enterprises, and not-for-profits.

Please send your resume in confidence to Aislyn Jennings, Executive Search Partner, at aislynj@greenfieldssearch.com.au or call for a confidential discussion 0432000919.

Greenfields will only accept documents in MS Word or PDF format. We do not accept or open external links to profiles or adverts. Only successful candidates will be contacted.

Seniority level
  • Seniority levelMid-Senior level
Employment type
  • Employment typeFull-time
Job function
  • Job functionAccounting/Auditing and Legal
  • IndustriesFinancial Services and Investment Management

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