Administration Assistant, Facilities

3 weeks ago

Sydney, New South Wales, Australia The Royal Australasian College of Physicians Full time

Introduction:

About The RACP

The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.

Our Values

Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect

Why Join Us?

As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special corporate discounts and more To view all our benefits, visit www.racp.edu.au/about/careers-at-racp.

Description:

In this role, you will provide full administrative support to the Facilities function on a day-to-day basis to ensure activities and initiatives progress effectively and efficiently. The role supports Facilities objectives through quality administration, reliable information sharing, exceptional customer service, and relationship development.

The position is based in the office at 1 O'Connell Street, Sydney, from 8:30 am to 5 pm, Monday to Friday.

The Facilities function includes reception/concierge and building services, responsible for mail and couriers, archiving, guest welcoming, stationery, office consumables, parking management, security, building maintenance, and planned capital refurbishments for leased and owned office spaces.

Key duties include:

  • Providing front of house reception/concierge functions such as greeting visitors, managing intercom, dispatching and receiving mail and courier items, inventory management, and stationery orders.
  • Managing document and information systems, including record keeping, policy updates, invoice coding, reporting, and data entry.
  • Supporting space management bookings, system configuration, and troubleshooting.
  • Assisting the Procurement team with leave and administrative tasks.
  • Contributing to a collaborative team environment by sharing information and supporting colleagues to meet goals and deadlines.
  • Assisting with project delivery and administration.
  • Performing ad-hoc administrative activities as required.
  • Supporting event delivery, VIP activities, and room setup for the Events team.

Skills and Experiences:

Candidates should have:

  • Solid experience providing comprehensive administrative support.
  • Intermediate proficiency in MS Office applications, including Outlook, Word, Excel, Visio, and databases.
  • Strong written and verbal communication skills focused on customer service.
  • Excellent organizational and time management skills.
  • Experience supporting projects within deadlines.
  • Ability to prioritize and manage changing workloads.
  • Professional customer service skills and relationship-building ability.
  • Capacity to multitask with high attention to detail.
  • Ability to work independently and collaboratively.
  • Sensitivity to confidential information.
  • IT skills including Microsoft Office, SharePoint, and video conferencing platforms.

Interested?

Please submit your cover letter and CV by 20th of August 2025. For further information, email recruitment@racp.edu.au.

We encourage early applications as we will be shortlisting and interviewing as applications are received. The ad may close earlier if a suitable candidate is found.

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