Media Coordinator

About Bastion

Bastion is an independent agency built to put brands, organisations, and people in a position of strength. Our integrated model brings together the best in brand, digital, social, influencer, experiential, and research, all under one roof, to solve complex marketing challenges with clarity and impact.

At Bastion Media, we do more than buy media, we empower brands to show up with purpose, power and precision. Our work thrives at the intersection of creativity, strategy, and technology, ensuring every campaign resonates deeply and delivers tangible results.

We're proud to be Super Human, a fusion of exceptional human talent and advanced technology. This is where brilliant minds meet intelligent machines, unlocking new levels of insight, creativity and performance. With a data-driven mindset, audience-first thinking and predictive intelligence, we anticipate behaviours before they happen, enabling smarter campaigns, stronger connections and standout outcomes.

We don't believe in silos. We believe in seamless collaboration and storytelling that performs, across paid, earned, owned and everything in between. Every touchpoint is powered by a connected team who thinks holistically, acts boldly, and delivers work that earns attention and drives growth.

Role Overview

As a Media Coordinator, you will work across multiple media disciplines - from strategy to planning to digital and investment. You will be responsible for executing seamless channel setups and campaign operations. This role requires a sharp eye for detail and a passion for delivering accurate, high-quality work. You'll work closely with your team to ensure every campaign is positioned for success, setting the foundation for effective performance.

Roles & Responsibilities

Strategy and planning

• Research and development: Support Media team with research

Media Buying

• Media Partner Evaluations: Support Media team with media partner evaluations, ensuring these match what has been briefed and proposed to the client within the Communications Planning phase.
• Partner Booking: Support Media team with signing media partner contracts for approved final booking.
• Creative Specs and Deadlines: Lead the compilation of creative specs and deadlines, and provide to creative team/agency.

Trafficking

• Acceptance of Assets: Lead the acceptance of all assets from creative agency or client. Ensuring these comply with platform specifications.
• Naming Conventions: Lead the building of all naming conventions.
• Line-item setup: Lead the setup of all media line items as part of the campaign build.

Reporting and Optimisation

• Budget Pacing: Responsible to update budget pacing tracker to ensure activity is not spending the budget too slowly or quickly.
• Bid Optimisation: Lead bids for ad placements in real-time to achieve campaign goals.
• Audience creation: Proactively setting up new audiences for campaigns (including remarketing & lookalikes)
• Weekly Reports: Provide client with weekly report capturing all observation and required optimisations.

Finance

• Lead all elements of the finance process, including:
• Collation of written booking confirmations.
• Finance schedule creation and tracking.
• Finance loadings.
• Proforma checking.
• Platform invoice & credit card tracking.
• Resolving any account queries arising from invoicing.
• Updating PO trackers.

Key Experience & Attributes

• Minimum level degree in Marketing, Communications or Media.
• Communication is essential, both written and oral.
• Attention to detail. A pair of hands clients can trust.
• Active Listening. Being able to hear what the client is really saying and interpret the subtext not just the text.
• Solid judgement. Arriving at the right decision when the circumstances are less than clear.
• Grace in the face of change or under pressure. Displays a "can do" attitude.
• Interest and enthusiasm. Provide energy for the team and consistently seek to optimise.
• Expectation management. Both internal and external.
• Proficiency in Microsoft Excel (pivot table knowledge is a bonus.)
• Data analysis. Ability to identify trends and insights.

What We Offer

• A supportive culture focused on collaboration and personal growth
• A truly integrated agency network that includes research, data, insights, creative, digital, experiential, reputation management, content production, performance, earned media, etc.
• The opportunity to work on fully integrated campaigns that expand your experience in the marketing and communications landscape
• Robust G&D program training throughout the year
• Happy Days and Birthday Leave
• Culture Club: a calendar of events that connects our team in creative and fun ways
• CSR leave

At Bastion, we're not just future-ready, we're building the future. If you're ready to do the most impactful work of your career, and you believe in the power of people and technology coming together, we want to meet you.