Finance Officer

Bacchus Marsh Grammar is an independent, co-educational non-denominational, Prep to Year 12 School with three vibrant campuses in Melbourne's west. The school prides itself on being an employer of choice and the professionalism, diligence and quality of its staff.

We are seeking a dedicated and passionate Finance Officer (Accounts Payable) to join the team on a full time, ongoing basis.

Position

The position of Finance Officer (Accounts Payable) is a member of the Finance team and will assist in the sound administration of the financial functions of the School.

As a member of the School's administrative team, the Finance Officer (Accounts Payable) will be a supportive, cooperative team member who shows initiative and a willingness to improve processes.

Key Responsibilities of this position include:

• Data entry and maintenance of creditor information into database.
• Process purchase orders and maintain accurate purchase order records and files.
• Process credit invoices in accordance with the School's finance procedures.
• Checking coding and approval of invoices adheres to the School's delegation's authority.
• Payment of all creditors in accordance with the school payment policy procedures
• Reconcile Supplier statements to creditors ledger on a regular basis.
• Assist with the volume of invoices that pass through the system ensuring prompt processing for timely payment within supplier terms.
• Assist with actioning all account/invoice queries in the accounts payable email.
• Assist in the ongoing development of the Creditor system, and Creditor payment processes.
• Train academic and non-academic staff in the use of Purchase Orders
• Management of the Credit Card Expense automation program.
• Liaise with teaching staff and accommodation sites to ensure camp booking deposits and balance payments are made in a timely manner.
• Ensure all staff training courses are enrolled and paid in a timely manner and purchase orders have been correctly processed by the course providers.
• Complete and return creditor applications as required.
• Prepare payments for conveyance allowance
• Assist School staff with petty cash and 'float' needs for events as required.
• Review and update the Finance Procedures Manual.
• Provide back up support to Accounts Receivable as required.
• Archiving and filing as required.
• Other general administrative duties as required.

Key Selection Criteria

The successful applicant will have:

Qualifications/ Licences

• Working with Children Check (employment); and

Demonstrated Experience and Skills

• Minimum of 3 years previous Accounts Payable experience
• Good verbal and written communication skills;
• Enthusiastic and a team player;
• Ability to organise and prioritise tasks;
• Ability to maintain confidentiality and privacy in accordance with School policies;
• A positive attitude, and a proactive and calm approach with a solution focus;
• Genuine interest in administration and finance.
• Intermediate skills in Excel and Word
• Proficiency in data entry skills
• High accuracy data entry
• Experience in a School environment would be considered an advantage
• Prior experience with Synergetic would be highly desirable

How to Apply

If this looks like the opportunity you have been looking for, please click on the Apply Now button to commence the application process. Addressed to Mrs Angelica Hill, Human Resources Manager, applications must include a current curriculum vitae listing contact details of two professional referees, together with a one-page cover letter articulating your strengths and attributes in line with the key selection criteria and your suitability to the position.

A copy of the position description for this opportunity can be obtained on our website www.bmg.vic.edu.au .

Applications close: 9.00am Monday 18 August 2025.

Bacchus Marsh Grammar reserves the right to interview and hire prior to the application closing date.

All children and young people who come to Bacchus Marsh Grammar have a right to feel and be safe. We are committed to the safety and wellbeing of all children and young people. We are committed to providing a child safe and child friendly environment. The school regards its child safe responsibilities with the utmost importance. Further information is available on the school's website.