Project and Refurbishment Coordinator

5 days ago

Melbourne, Victoria, Australia AMA Group Ltd Full time

AMA Group is the leader in collision repair, with the biggest network of facilities across Australia and New Zealand, supported by Australia's leading distributor of vehicle parts and accessories. Our Team provides repairs for light to high-severity collisions — on everything from small private vehicles and prestige cars to commercial trucks and buses.

With around 3,500 people across approximately 140 locations, we deliver outstanding customer service and get over 300,000 people and businesses back on the road every year. With AMA Group, you can go anywhere.

The Opportunity

We have an exciting opportunity for a Project and Refurbishment Coordinator to join our AMA Collision team, based in Melbourne.

This is a permanent full-time hybrid role that will also involve at times interstate travel, and you will be provided with opportunities for growth, stability, and security as part of the bigger AMA Group.

The Project and Refurbishment Coordinator is working within our Facilities and Growth team and is responsible for the management/facility needs of the 70 production sites within the AMA Collision network. Services include managing maintenance, utilities, licensing, and regulatory compliance.

This role aims to provide best-in-class service to our operational leaders and site managers to ensure a safe, secure, and functional working environment is available for all our team members, incorporating reactive, preventative, and planned maintenance activities.

Role Responsibilities
  • Role model and lead a positive safety culture.
  • Comply and provide safe practices and work environments in line with all AMA safety standards.
  • Identify industry best practice opportunities and maintain industry awareness for facilities management trends.
  • Maintain fire, emergency, security, regulatory, and compliance records for all sites.
  • Assist and work closely with Operational Leaders and Centre Managers to identify and manage operational and maintenance requirements for our facilities, including management of repairs to fixtures, fittings, and equipment.
  • Ensure that works are carried out within agreed timeframes and according to priorities, to maintain daily operational running of the repair centres.
  • Participate in on-call requirements and respond to the Business Continuity Plan for facilities and unforeseen events as required, including being a critical contact as part of rapid response management & planning where failures, downtime, or safety events have occurred.
  • Work closely with external contractors, including sourcing quotations from suppliers who have relevant expertise and meet regulatory standards. This includes contractor on-site management, safety onboarding, and implementing self-service opportunities for sites with preferred suppliers and agreed rate cards.
  • Assist in assessments of all facilities, including identifying non-compliance and rectification issues.
  • Report on facilities management, including response times, ticket management, and recurring trends.
  • Maintain fire, emergency, security, regulatory, and compliance records for all sites, including annual compliance certificates, property occupancy certificates, development agreements, fire safety services (AFSS), licenses, and registrations for operations and equipment.
  • Perform other general administrative duties as required.
Does this sound like you?
  • Approx. 3+ years experience in a Facilities, Engineering, or Building Management role within a commercial environment.
  • Advanced computer skills including Microsoft Office Programs (e.g., Word, Excel, Outlook) and Microsoft Project.
  • Knowledge of all building trades and a commonsense approach to a range of maintenance issues.
  • Strong organisational skills with the ability to set priorities and manage multiple deadlines.
  • Ability to take responsibility for tasks and see them through to completion.
  • Sound communication and presentation skills (clear & concise representation of critical information).
  • Acute attention to detail and a high level of accuracy.

We champion our Team because it's our people that set us apart and drive our business' success. We focus on individual strengths and value differences to bring the best out of people, enhancing their skills and capabilities to build fulfilling careers.

AMA Group is an equal opportunity employer. We are dedicated to finding the best fit for every role. All qualified applications will be considered regardless of gender identity or expression, age, religion, national origin, disability, or sexual orientation.

No matter who you are, if you have the drive and talent to progress, when you're part of our Team, you're going places - APPLY NOW.

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