Billing and Accounts Payable Officer

3 weeks ago

Melbourne, Victoria, Australia Labour Power Full time

Accountancy

Tullamarine, Melbourne, Australia
Billing and Accounts Payable Officer

We are currently seeking an experienced Accounts Payable Officer to support the accounts team of a large manufacturing business. The ideal candidate will have at least 3-5 years experience in a similar role and be able to manage projects within allocated timelines and to required levels.

  • $35.86 per hour inclusive of casual loading
  • Monday to Friday 9.00am-5.00pm
  • Tullamarine Location
  • Temp to Perm opportunity
  • Immediate start

The Billing Enquiries and Accounts Payable Administrator is accountable for processing vendor invoices, requesting credits from vendors, and reconciling complex vendor/hauler accounts. This role is also responsible for the timely completion of customer billing, Container Deposit Scheme payments, and vendor rebate enquiries involving documenting and investigating claims, processing credit notes or adjustments, and communicating with both vendors and customers along with providing regular reporting to internal departments.

Duties and Responsibilities:

Accounts Payable
  • Process invoices into SAP for inbound freight movements in accordance with daily KPIs
  • Validate charges for accuracy against runsheet and master data pricing information
  • Promptly handle inbound and outbound vendor queries via phone & email
  • Prepare manual credit adjustments from vendors when at fault to recover the cost and manual invoices for VIMS, an invoice approval workflow tool
  • Escalate potential risk of stop service to Team Leader & Vendor Management
  • Complete monthly vendor reconciliations
  • Ensure data errors and issues are rectified to avoid repetitive errors
  • Respond to vendor queries within 24 hours
  • Maintain a PPV report to monitor the invoice variances and provide commentary on trend and approval
  • Identify the root cause and follow up with Vendor Managers to resolve issues
Billing and Payment Enquiries
  • Handle customer billing or vendor rebate/NCR enquiries/disputes inbound and outbound via phone & email in accordance with KPIs
  • Handle and investigate CDS payment enquiries via phone and email in accordance with KPIs
  • Communicate system-related issues to the relevant stakeholders
  • Investigate the customers/vendor dispute/queries using information such as service agreements, run sheets, tonnage reports, weighbridge docket data, billing information, and any other media available
  • Vendor payment reconciliation, allocation, and discrepancy resolution
  • Communicate with other departments as required, such as VR Master Data, Sales, Vendor Coordination Team, Weighbridge Control
  • Identify where a claim for credit must be made against a vendor to recover collection costs
  • Ensure errors and issues are rectified so that problems do not repeat
  • Raise credit/debit notes and vendor adjustments
  • Advise Credit Services of disputes that may delay customers remitting funds for invoices
General
  • Identify key system and process improvements to reduce the extent of manual effort required
  • Prepare analysis of accounts/credits/adjustments and produce daily/weekly/monthly reports
  • Work collaboratively as part of a team
  • Provide support and assistance to the National Administration Team Leader when required
  • Take ownership of own career path and individual objectives
  • Other duties as required by the business
Minimum Qualifications and Experience
  • 2+ years' experience in an Accounts Payable role
  • Excel - Advanced Skills
  • Demonstrated experience in data analysis, report preparation, and presentation to key internal and external stakeholders
  • Experience in manufacturing or Recycling industry
  • Exposure to a corporate environment
  • Exposure to Salesforce Application
  • Customer Service Experience
  • SAP proficiency - Intermediate

If you believe you meet all the required criteria please apply now or email Hannah Limond at hlimond@lpcommercial.com.au for more information.

LP Consulting Services | https://www.labourpower.com/labourpower-consulting-services

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