Executive Assistant

6 days ago

Melbourne, Victoria, Australia University of Melbourne Full time

Position Number: 0057363

Location: Hospital based – Austin Health

Role type: Part-time (0.6 FTE); Fixed-term for 12 months

Faculty: Medicine, Dentistry and Health Sciences

Salary: UoM 5.1 - $83,159 p.a. plus 17% super

The University of Melbourne

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

Your next career opportunity

As an Executive Assistant at The University of Melbourne's Epilepsy Research Centre, you will play a crucial role in supporting Laureate Professor Ingrid Scheffer and Professor Piero Perucca. You will coordinate clinical activities, manage research projects, and liaise with diverse stakeholders across the university and healthcare sector. This challenging role offers you the opportunity to contribute to groundbreaking epilepsy research while developing your skills in a fast-paced, collaborative environment.

Your responsibilities will include:

  1. Coordinate Clinical Activities: Manage appointments, collate documentation and address patient queries and billing for the Professors' clinics.
  2. Support Research Projects: Arrange meetings, maintain project documentation, monitor deadlines, and assist with expense reporting for various clinical and research projects.
  3. Manage Communications: Act as a liaison between the Professors and senior academics, hospital executives, clinicians and external organisations, preparing correspondence and managing inquiries.
  4. Diary and travel coordination: Coordinate interstate and international travel, develop schedules, and prepare briefing materials for the Professors.

You will be a great fit if:

You are a highly organised and proactive professional with excellent interpersonal skills, the ability to manage multiple priorities in a fast-paced environment, and a strong commitment to supporting medical research and patient care.

You also:

  1. Have a tertiary degree or extensive experience in administrative fields.
  2. Possess excellent communication skills and the ability to build relationships with diverse stakeholders.
  3. Demonstrate strong organisational and planning skills, with the ability to work independently and meet tight deadlines.
  4. Have advanced proficiency in Microsoft Office and experience with medical terminology.
  5. Show a high level of discretion, diplomacy, and attention to detail.

What we offer you

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

  1. Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
  2. Progressive, considerate leave provisions to empower your work-life balance
  3. Salary packaging and access to a range of discounted services including Bupa health insurance
  4. Health and well-being services including a leading Employee Assistance Program
  5. Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members

Your New Team – Faculty of Medicine, Dentistry & Health Sciences

The Faculty of Medicine, Dentistry and Health Sciences is a diverse faculty renowned for its research excellence, teaching, training, and policy leadership across the breadth of medical, biomedical and health science fields.

Be Yourself

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.

Working At The University – What You Need To Know

This role requires the successful candidate to maintain a Working with Children Check. The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Join Us and unlock your career potential

Is this the perfect opportunity for you? Apply today Including the following documents:

  1. Resume
  2. Cover Letter outlining your interest and experience
  3. The responses against the Selection Criteria (found in the Position Description)

If you have any questions regarding the recruitment process, please feel free to contact Ivanka Yan via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

Applications close: 21 March 2025 11:55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone.

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