Executive Assistant

6 days ago

Melbourne, Victoria, Australia SS&C Technologies Full time

As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology.

Job Description

Get To Know Us:

SS&C Global Investor Distribution Solutions (GIDS) and Retirement Solutions (RS) provide information processing and computer software services and products. The Company's operating segments include financial markets, customer management, professional services, and output solutions. SS&C GIDS serves the alternative investments, asset and wealth management, banking and lending, insurance, and real estate industries.

Why You Will Love It Here

  • Flexibility: Hybrid Work Model

  • Your Future: Income Protection Insurance & Salary Continuance

  • Work/Life Balance: Generous Bereavement & Compassionate leave

  • Your Wellbeing: Private Health Insurance discount, Primary & Secondary Paid Parental leave, Death & TPD Insurance

  • Diversity & Inclusion: Committed to Welcoming, Celebrating and Thriving on Diversity

  • Training: Hands-On, Team-Customized, including SS&C University

  • Extra Perks: Discounts on fitness clubs, travel and more

What You Will Get To Do:

As the Executive Assistant to the Head of Australia, GIDS, you will play a pivotal role in ensuring the smooth operation of daily activities, allowing the Head to focus on strategic initiatives. Acting as a trusted partner, you will manage complex schedules, coordinate key meetings across time zones, and handle critical administrative tasks with efficiency and discretion. Your ability to anticipate needs, streamline processes, and provide seamless support will enhance productivity and drive operational excellence across the business.

This role will be offered on a 12 months Fixed Term Contract.

  • Provide EA support to the Head of Australia, GIDS, ensuring efficient management of daily operations.

  • Manage complex calendars, coordinate scheduling, and arrange meetings across multiple time zones.

  • Organise domestic and international travel, including flights, accommodation, transfers, and visas.

  • Process and manage expense reports, ensuring timely and accurate submissions.

  • Plan and execute events such as offsites, social/charity initiatives, and Town Halls.

  • Book and set up meeting rooms, including catering arrangements when required.

  • Maintain and manage files and email distribution lists, including tracking office attendance approvals.

  • Enter and approve timesheets and oversee delegated tasks in Workday and ServiceNow.

  • Provide marketing support where needed, assisting with materials and event coordination.

  • Manage and coordinate itinerary schedules for visiting senior executives and handle any additional travel requirements.

  • Assist with onboarding new employees, ensuring a smooth transition into the organisation.

  • Handle ad hoc administrative tasks as needed to support the team.

What You Will Bring:

  • Relevant qualification in Business Administration, Communications.

  • Experience in an Executive Assistant, Personal Assistant role.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management tools, and expense management systems.

  • Excellent written and verbal communication skills.

  • Strong ability to prioritise, multitask, and meet tight deadlines.

  • Ability to handle sensitive information with professionalism and discretion.

  • Proactive mindset with a solution-oriented approach.

  • Strong interpersonal skills to engage with senior executives, clients, and team members.

  • Experience working within Financial Services, Wealth Management or Insurance (Desirable).

We encourage applications from people of all backgrounds to enable us to bring diverse perspectives to our thinking and conversation. It's important to us that we strive to have a workforce that is diverse in the widest sense.

Thank you for your interest in SS&C If applicable, to further explore this opportunity, please apply directly with us through our Careers page on our corporate website @ www.ssctech.com/careers.

Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services.

SS&C Technologies is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.

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