Executive Assistant

4 weeks ago

Melbourne, Victoria, Australia Intelerad Part time
Executive Assistant & People Team Support (part time)

Part-time

At Intelerad, we believe the path to answers in healthcare should be clear—whether you are waiting for a diagnosis or trying to expedite one. Our medical imaging solutions streamline the flow of information, simplifying complex processes, maximizing efficiencies, and shining a light on the unknown. We empower physicians to get patients the answers they need faster and improve outcomes for everyone.

Headquartered in Raleigh, NC and Montreal, Intelerad has nearly 800 employees located in offices across four countries. The company empowers nearly 2,000 healthcare organisations around the world with the speed, scalability, and simplicity needed to increase business performance while, most importantly, improving patient outcomes.

About the Role

We're looking for a highly organised and proactive individual to support our ANZ-based operations. This role is a hybrid of Executive Assistant, Office Manager, and People Team Support, providing critical support to our leadership team while ensuring smooth office operations and a positive employee experience.

This is a unique opportunity to play a key role in a growing healthcare software company, helping to shape our ANZ team while collaborating with global colleagues.

Key Responsibilities

  1. Provide administrative support to the ANZ General Manager and occasional support to other senior leaders.
  2. Manage calendars, travel arrangements, and meeting coordination.
  3. Assist with internal communications, presentations, and reporting.

Office & Operations Management

  1. Oversee office operations, ensuring a productive and engaging workplace environment.
  2. Manage vendor relationships, office supplies, and IT coordination.
  3. Organise team events, meetings, and company gatherings.

HR & People Operations

  1. Act as the local HR point of contact for the ANZ team, partnering with the global HR team.
  2. Support employee onboarding, engagement initiatives, and HR compliance.
  3. Assist with payroll coordination, benefits administration, and HR documentation.

Employee may perform other related duties as needed.

Minimum Requirements

  • Based in Melbourne with the ability to be in the office as needed – usually on Wednesdays.
  • Experience in executive support, office management, and/or HR functions.
  • Strong organisational skills with the ability to juggle multiple priorities.
  • Excellent communication skills and a proactive problem-solving mindset.
  • Ability to work independently while collaborating with a global team.
  • Experience in the tech (SaaS / other IT sector) or healthcare industry is a plus.

This role is ideal for someone seeking part-time flexibility while contributing meaningfully to a dynamic and growing team. In order to be part-time, you'd need to work every day (Mon-Fri), for ~4-5 hours per day, with a minimum of 4 hours onsite in Melbourne on Wednesdays. Most work can be done remotely.

All your information will be kept confidential according to EEO guidelines.

All applicants meeting minimum qualifications will be required to complete a 30-minute online assessment as part of your application.

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