Executive Assistant to General Manager

4 weeks ago

Brisbane, Queensland, Australia BTLawyers Full time
Overview

BTLawyers ("BTL") is a respected and values-driven law firm known for our dedication to excellence and providing high quality legal services. We are seeking a highly organised and proactive Executive Assistant to support our General Manager in the efficient day-to-day operations of the firm.

As the Executive Assistant to the General Manager, you will play a key role in supporting the GM in a broad range of administrative, operational, and strategic tasks. You will be trusted with confidential information, help manage schedules, communications, and assist in project execution that ensures the firm runs smoothly and effectively.

Key Responsibilities

  • Provide day-to-day executive support to the General Manager, including managing schedules, meetings, and communications.
  • Serve as a liaison between the GM and internal/external stakeholders, maintaining positive and professional relationships.
  • Anticipate needs and take initiative to solve problems and streamline operations.
  • Draft, edit, and manage correspondence, reports, meeting notes, and presentations.
  • Assist with operational planning, including tracking projects and action items.
  • Support firm-wide initiatives, events, and special projects.
  • Build and maintain strong, professional relationships with colleagues, clients, and vendors.
  • Maintain confidentiality and handle sensitive information with care and integrity.

Qualifications

  • Minimum 3 years experience supporting senior executives, preferably in a law firm or professional services environment.
  • Strong organisational and time management capabilities with an eye for detail.
  • Strong written and verbal communication.
  • High level of discretion and professionalism.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe and cloud-based software; familiarity with legal practice management systems is a plus.
  • Ability to work electronically across our paperless systems.
  • Ability to work independently and handle multiple priorities under pressure.

What's in it for you?

  • Performance bonus scheme open to all staff.
  • Structured Learning and Development.
  • Mentoring, development and growth opportunities.
  • A friendly and supportive culture as part of a close-knit team.
  • Work for a progressive firm committed to equality, diversity and that lives its commitment to community and environmental responsibility.
  • A chance to join an egalitarian culture whose directors lead by example in building a 'work smart, live well' culture.
  • Great Brisbane CBD location near Queen Street Mall.

If you believe this role sounds like you, please submit a covering letter and CV now.


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