Project Administrator

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At BAE Systems Australia: Do interesting work that MATTERS; ENJOY what you do; GROW your career; Be YOU.

We work in a thriving sector – one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world's most innovative and ground breaking technology. Individually we all contribute to our success. Collectively we make the impossible possible.

Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.

About The OPPORTUNITY We have an exciting opportunity to join us as a Project Administrator to work with our Project Management team. Reporting to the Head of Project Management, the Project Administrator is responsible for providing support to the team and working collaboratively with other Departments and Stakeholders as required. This role is permanent part time, 20 hours per week with the bonus that you can set your own fixed roster. This role can be done from either our Melbourne, Adelaide or Sydney offices.

• Providing day to day administration support as required to the Head of Project Management (HoPM)
• Owner of the PM @Work Site, and the Central PM Function internal teamspace site – including undertaking regular maintenance and updates/redesigns/refreshes
• Owner of the PM JIRA Service Desk – conducting maintenance, undertaking updates/refreshes, and monitoring/co-ordinating timely actioning of requests
• Co-ordination of the PM Engagement Plan – contributing to the formation of the Plan, co-ordinating logistics for the various forums, engaging with stakeholders/presenters and managing the closure of actions
• Issuing communications from the Central PM Function mailbox
• Maintenance of the PM Community Master List, and associated Distribution Lists – based on new hires/transfers/departures, and engaging with PM BPs as appropriate
• Ad-hoc activities as required

• Excellent communication skills required, both written and verbal
• A lean in approach and be team orientated
• Excellent time management skills and be a motivated self-starter
• High attention to detail
• Organisational and problem-solving skills
• An ability to work and liaise effectively with internal and external stakeholders at all levels
• A flexible and can do attitude
• Computer literacy with intermediate knowledge of MS Suite, Excel, Word and Outlook along with SharePoint

We believe in hiring for potential, we know that some candidate hesitate if they don't tick all the boxes. If this role interests you, but you don't meet all the criteria, we still encourage you to apply.

You will be joining a workplace that truly cares about your wellbeing. Our people are diverse and we value the variety of perspectives this brings; we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best. As Australia's largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or a squiggly one, there are infinite possibilities for you at BAE Systems Australia. BAE Systems recognises the sacrifices of those who have served our Nation and their families. We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.

We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions. We are proud to be recognised as an employer of choice for women by WORK180. Awarded the 2024 Quarter 1 Benchmarcx Triple R- Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to respond to every applicant.

To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit: www.baesystemscareers.com.au

As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances. Further information regarding security clearances will be provided.