Project and Executive Support Officer

Overview

Join to apply for the Project and Executive Support Officer role at Victoria University.

Are you highly organised, proactive, and driven to make an impact? We are seeking two experienced Project and Executive Support Officers to provide high-level administrative and project coordination support to two Executive Directors and one Director.

• Showcase your exceptional project and organisational skills
• Join the thriving TAFE portfolio and make a difference
• Two positions are available: one at Sunshine Campus and one at Footscray Nicholson Campus

About Us

At Victoria University, our aim is to be a global leader in dual sector learning and research by 2028. Join us on the journey and help us achieve our strategic drivers — embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. One of the drivers "Thriving place to Study and Work" will enable us to continue to create places that our students and staff love to belong and feel immense pride.

The Role

This key role will provide timely, efficient and high-level project and executive support to the Executive Director/Director in the Office of the Chief TAFE Officer, Victoria University. The role will contribute to the day-to-day operations of the Executive Director/Director's Office and successful achievement of the University's strategic objectives.

Duties (examples)

• Calendar & Time Management: Manage the calendar, schedule meetings, and help prioritise appointments to enable focus on key responsibilities.
• Administrative & Executive Support: Provide reliable and timely administrative assistance, including preparing documents, coordinating meetings, and supporting day-to-day operations.
• Team & Culture Building: Assist with planning team activities, onboarding new staff, and supporting initiatives that promote a positive, people-focused workplace culture.
• Budget & Resource Awareness: Track expenses, invoices, and support cost-effective practices within budget guidelines.
• Sustainability & Impact Awareness: Support activities reflecting the university's commitment to social responsibility and sustainability.

Conditions & Benefits

We are offering two ongoing, full-time positions classified at HEP Level 6, with an annual salary between $88,691 and $96,001 plus 17% superannuation, working 36.75 hours per week.

About You

We are seeking motivated professionals with outstanding organisational abilities, a team-focused mindset, and a passion for working in a fast-paced setting. As a Project and Executive Support Officer, you will have:

• The expertise in providing project, organisational and executive support to senior leaders
• An understanding of the dual sector environment, including both TAFE and Higher Education
• An understanding of the roles of the Executive Directors and Managers in their area and how they interact with other parts of the University, clients and partners
• Knowledge and understanding of operations, governance, and decision-making processes, including quality assurance policies and procedures and other relevant legislative requirements
• Familiarity with Federal and State government legislation and policies related to the tertiary education sector
• Advanced knowledge and experience of MS Office Suite

How To Apply

To learn more about each position, please click on the relevant position description below. In a single document, your application must include:

• A brief cover letter (Please specify your preferred location)
• Specific responses to the Key Selection Criteria listed on page 4 of the Position Description
• Full curriculum vitae (CV)/Resume stating responsibilities and achievements against each role you have held

Please note that applications which do not address the Key Selection Criteria will not be considered.

Application Closing Date: Wednesday 17 September 2025 @ 11:59pm (AEST).

Contacts & Accessibility

For further information relating to the position or recruitment process, please contact Candida Menezes, Senior Advisor, Strategic Projects by email at Candida.Menezes@vu.edu.au.

Victoria University is committed to protecting Country and to progressive inclusivity. We welcome applicants from Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised people, the LGBTQIA+ community, and people from all ages and socio-economic backgrounds. If you require adjustments or accessible formats at any stage of the recruitment process, please contact inclusivecareers@vu.edu.au or call (03) 9919 5999.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Other

Industries

• Higher Education

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