Office Administration Assistant

1 week ago

Gold Coast, Queensland, Australia William Buck Group Full time

Our Gold Coast team is looking for a professional and proactive Office Administration Assistant to join the team

CAREers start here

At William Buck, we know that talent and growth go hand in hand and that selecting the right professional services organisation to develop your experience and skills is essential to setting up a successful and fulfilling career.

Want to be valued for what you can bring and where you want to go?

If you're seeking the opportunities you can't find elsewhere and are ambitious for a career that brings both growth and opportunity, William Buck offers career paths as unique as you are.

Time to work where you matter.

Job Description

The Role

We are seeking a proactive and detail-oriented Office Administration Assistant to support our Office and Business Advisory teams. In this role, you'll provide high-quality administrative support, assist with client communications, manage compliance-related tasks, and help maintain accurate client records. As you grow in the position, you'll gradually take on additional responsibilities and contribute more broadly to the team's success.

  • Assisting with the preparation of outgoing correspondence
  • Opening and distributing incoming mail and franking outgoing mail
  • Scanning, copying and binding of documents
  • Efficient and professional operation of reception
  • Greeting clients professionally at reception by welcoming and directing them appropriately
  • Answering, screening and forwarding of incoming phone calls
  • Orders and deliveries
  • Maintaining office stock levels
  • Maintaining cleanliness and tidiness around the office (e.g. reception area, kitchen area, stationery areas)
  • Updating client database where required
  • Assisting with preparations for office events/meetings
  • Compilation of activity statements together with letters to clients
  • Assisting other administrative staff where necessary

This is just the starting point as we do see the opportunity for this role to develop and expand over time, dependent on your skills, experience and capabilities demonstrated.

Desired Skills and Experience

The Person

To be considered for this position, ideally you will have the following skills, experience and attributes:

A minimum 1 years' experience in a professional services firm; experience within an accounting firm is highly regarded.

Demonstrated ability to perform effectively under pressure and manage high-volume, deadline-driven workloads.

High attention to detail, with strong written and verbal communication skills

Strong organisational skills, with the ability to manage multiple priorities, despite changing demands and requirements.

A high level of integrity, responsibility and a professional outlook

A team focused attitude with a confident and friendly personality

Able to demonstrate positive engagement and interaction with clients/customers

Proven skills in Microsoft Office and Outlook

Why you'll love being part of the William Buck team:

Excellent training, development and resources

Access to a range of great benefits including:

Breakfast Bar

Flexible Working

Complimentary Employee Assistance Program available for you and immediate family members

Parental leave that supports you and your family as primary and secondary carers

Participation in William Buck Foundation activities

If this sounds like the new opportunity you have been looking for to take your career forward in 2025, please apply now with a cover letter and your resume here https://williambuckqld.elmotalent.com.au/careers/williambuckqld/job/view/165.

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