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Administrative / Office Assistant

4 weeks ago

Gold Coast, Queensland, Australia Burling Brown Architects Full time
Administrative / Office Assistant at Burling Brown Architects

Burling Brown is a leading perpetual Architectural Firm on the Gold Coast. Known for innovative, high quality projects and a customer focused ethos, Burling Brown is looking for an Administrative / Office Assistant to join our team.

Location: 17 Short Street, Southport, Qld, 4215

Position: Administrative / Office Assistant

Hours: 37.5 Hours per week (Monday to Friday)

Key Responsibilities:

  1. Greet and welcome visitors with a friendly and professional demeanour.
  2. Answer and direct phone calls and emails efficiently.
  3. Manage appointment scheduling and maintain an organised office.
  4. Assist with administrative tasks, including filing, document preparation, emailing, ordering of office supplies and more.
  5. Support staff with various office tasks as needed.
  6. Ensure the smooth operation of office equipment and report any issues.
  7. Preparation of Morning Tea and required beverages for meetings.
  8. Retrieving and posting of mail as required.
  9. Organisation of shared calendars.
  10. Kitchen / office general tidy up / maintenance.
  11. Document control and quality assurance upkeep.
  12. Social event organisation and budgeting.
  13. Corporate business events and sponsorships.

Qualifications:

  1. High school diploma or equivalent; some coursework preferred.
  2. Previous experience in a receptionist or administrative role is a plus.
  3. Strong communication skills, both written and verbal.
  4. Proficient in typing at a minimum of 38 words per minute.
  5. Excellent spelling and grammar proficiency.
  6. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  7. Experience in Microsoft Teams including OneNote is beneficial.
  8. Experience in Adobe InDesign and Photoshop is beneficial.
  9. Experience in Adobe Illustrator is advantageous but not essential.
  10. Experience with dictation is beneficial.
  11. Excellent organisational and multitasking abilities.
  12. A positive and professional attitude.

What We Offer:

  1. Opportunity to work in a creative and collaborative environment.
  2. Exposure to the architectural industry and potential for career growth.
  3. Training and career mentoring.

If you are a motivated and personable individual with an eye for attention to detail, looking to contribute to an enthusiastic and vibrant team, we would love to hear from you

To Apply: Please submit your resume and a brief cover letter outlining your interest in the position. Please include answers to the following questions within your cover letter:

  1. How do you effectively manage time and prioritise tasks without loss of quality and detail?
  2. What genuine personable qualities would you bring to a creative office environment?

Application Deadline: close of business Tuesday 22nd April 2025

Join us at Burling Brown and be a key part of our team

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