Administration Officer

Employment Type: Temporary Part Time Until October 2026

Position Classification: Administration Officer Level 3

Remuneration: $68,338.79 - $70,468.72 + 12% Super + Salary Packaging

Hours Per Week: 16

Requisition ID: REQ592879

Closing Date | Sunday 17th August 2025

Location: John Hunter Hospital | Awabakal Land

Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply, and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.

About Our Role

Join the General Medicine Department at John Hunter Hospital, located within the Medical & Interventional Services division, the General Medicine Department offers the opportunity to work as part of a dedicated multidisciplinary team comprising administration staff, doctors, and nurses.

• In this dynamic role, your key responsibilities will include:
• Typing of clinical correspondence and documentation
• Managing incoming telephone inquiries and providing timely assistance
• Maintaining and handling digital medical records with accuracy and confidentiality
• Coordinating clinic bookings and appointment scheduling
• Providing comprehensive administrative support to ensure smooth departmental operations
• Organising room bookings for meetings and clinical activities
• Assisting with Grand Rounds, including the preparation of promotional flyers and coordination with presenters
• Distributing the General Medicine and On-Call Rosters to relevant stakeholders
• Circulating schedules and materials for Advanced Trainee Education Sessions
  
  

This position offers the opportunity to contribute meaningfully to patient care and medical education in a fast-paced hospital environment.

About You

We are seeking a motivated and detail-oriented professional who:

• Brings a proactive, "can-do" attitude to their work
• Demonstrates excellent time management and problem-solving abilities
• Works effectively both independently and as part of a collaborative team
• Maintains a high level of accuracy, attention to detail, and confidentiality
• Communicates clearly and professionally, with the ability to support medical, allied health, and administrative staff
  
  

As part of your onboarding, you will receive hands-on training from experienced administrative staff within the General Medicine Unit, along with access to a range of online learning modules through My Health Learning.

• We are committed to setting you up for success by providing:
• A comprehensive orientation program
• In-depth training on hospital systems and processes
• Ongoing support and guidance throughout your role
  
  

Benefits

At Hunter New England Health enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. Join the team enriching health in millions of ways every day:

• Salary packaging options - up to $11,600 plus novated leasing
• Fitness Passport for health and well-being - discounted gym options for you and your family
• Employee Assistance Program (EAP) for staff and family members Opportunity to work and collaborate with a range of non-clinical and clinical professionals
  
  

Additional Information

• An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies along with Casual opportunities.
  
  

Need more information?

• Click here for the Position Description
• Find out more about applying for this position
  
  

For role related queries or questions contact Sonya Benson on Sonya.Benson@health.nsw.gov.au

Information For Applicants

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: http://bit.ly/HNEHealthSteppingUp.

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process.

This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS via nswhealth@salarypackagingplus.com.au or 1300 40 25 23.

Hunter New England Health employees may be eligible for a range of benefitssuch as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.

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