Administration and Facilities Assistant

• Rural Clinical School

• Full-time, permanent position

• Base salary will be in the range $76,025 - $80,606 + 17% Superannuation (HEW Level 4)

• Based at our Bundaberg Campus

At The University of Queensland (UQ), we know our greatest strengths come from our people. Together, we create change that has a real impact—locally, nationally, and globally.

An exciting opportunity now exists to join our Rural Clinical School in Bundaberg as an Administrative & Facilities Assistant. This role is the perfect fit for someone who enjoys variety, thrives on supporting others, and takes pride in creating a welcoming, professional environment for staff, students, and visitors.

Working in Bundaberg means being part of a close-knit regional community while still connected to the opportunities and reputation of a world-class university. It's a chance to build meaningful professional relationships and enjoy a more balanced lifestyle.

Key responsibilities will include:

• Administration: Coordinate meetings and events, provide general administrative support (records, correspondence, mail), manage financial tasks (payments, reimbursements, expenses), and support staff onboarding including OHS inductions.

• Facilities & Logistics: Oversee day-to-day office operations, room bookings, and logistical arrangements to ensure smooth functioning of the Bundaberg Learning Community.

• Clinical Skills Support: Assist educators with setup, preparation, and pack-down of clinical skills equipment; monitor and maintain stock levels of consumables.

• Team Contribution: Undertake additional tasks as required to support the Facility Coordinator and ensure the effective operation of the Clinical Unit.

For a full position description please contact: talent@uq.edu.au

This position is located at Rural Clinical School Bundaberg Regional Clinical Unit and reports to the Facility Coordinator.

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including, flexible start/finish times, purchased leave.

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• UQ Study for Staff

• Free parking

• Salary packaging options

• A diploma with subsequent relevant experience or administrative experience or an equivalent combination of relevant experience and/or education training

• At least 2 years' experience in facility coordination, project management or similar. Experience in managing building management and operations will be highly regarded.

• Proven ability to manage competing priorities, work autonomously and meet deadlines whilst maintaining a high level of customer service.

• Strong written and verbal communication and interpersonal skills, with the ability to listen, understand and interpret client's space needs.

• Excellent problem solving and analytical skills, and ability to work with a high level of accuracy.

• Demonstrated experience and skills utilising various information technology systems, including Microsoft Office suite, Archibus integrated facilities management platform and StarRez or similar.

  • Good understanding of current health and safety regulations and the demonstrated practical application of regulations to ensure compliance.

  • Strong attention to detail to maintain high standards of facility management

  • Proven adaptability and ability to work both independently and as part of a team.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia,

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

For more information about this opportunity, please contact Phil Moffat, Facilities Coordinator via p.moffat@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below)in the subject line.

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume

• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory.

Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Wednesday 3 September 2025, at 11.00pm AEST (R-54791). Please note that interviews have been tentatively scheduled for 12th September