Personal Assistant

4 weeks ago

Melbourne, Victoria, Australia RSM Australia Full time

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At RSM, our purpose is to instill confidence in a world of change for both our clients and our people.

RSM Australia supports a people-centric and collaborative culture where we are committed to empowering and developing you. As a leading professional services firm, we connect you to an extensive network of global resources and invest in your future. We value the meaningful work that you do and encourage you to be a part of the change.

Our value proposition is our commitment to you; it highlights the experiences, benefits, and value that you can expect as part of RSM. This is underpinned by our three values - integrity in everything that we do, supporting clients everywhere, and developing and valuing everyone.

Who we are:

RSM Australia is a member of RSM, the world's 6th largest network of audit, tax and consulting firms. We are an award-winning professional services firm with over 100 years experience supporting Australian businesses. We believe in putting people first and we are proud to have developed a work culture that fosters growth, collaboration and success.

About the role:

As a Personal Assistant in RSM's Corporate Tax Services division, you will provide high-level administrative support to three Partners and the broader team, helping to ensure the smooth operation of the division. This role offers variety and responsibility, from managing calendars and coordinating meetings to assisting with client billing, travel arrangements, and marketing activities.

Key responsibilities:

Organising meetings, including preparing agendas and supporting documentation, room bookings and invitations;
Managing team billing process, including processing client bills & debtor / WIP management
Assisting with tenders, proposals, reports and letters;
Utilising presentation tools including Microsoft Powerpoint and Jigsaw to develop diagrams and flowcharts for client reports and deliverables
Sorting, recording and delivering the team's mail [move last]
General administration duties for Partners and the team, including electronic filing documents
Processing expenses for Partners
Coordinating travel and accommodation as required
Coordinating events, both internal and external and assist with marketing activities for the division;
Processing of new client applications
Managing Partner calendars and email

About you:

We are seeking a highly organised and proactive Personal Assistant who thrives in a fast-paced, professional environment. If you're someone who takes initiative, enjoys supporting senior leaders, and values being part of a high-performing team, we'd love to hear from you.

The successful applicant will have:

3 years previous experience in a similar role
Professional services experience (desirable)
Experience in reporting to and managing multiple stakeholders
Advanced MS Office skills
Demonstrated ability to maintain a high level of confidentiality
Excellent communication skills both written and verbal with an aptitude in dealing with client
Strong attention to detail
Ability to work autonomously and as part of a team

Education requirements:

Completion of Secondary Education
Certificate in Business Administration (or equivalent)

Life at RSM:

RSM provides a great environment to build skills and confidence and we help our people achieve their best. We are trusted advisors to our clients, so it is critical for us to find the right people for the job on offer. Our network of offices across Australia and around the world allow us to offer a personal service to all our clients regardless of where they are

Working for RSM entitles everyone to a wide range of leading health, wellness financial and lifestyle benefits.

How to apply:

Please click on the "apply" button and complete our online application form.

Agencies, thank you for thinking of us, but our recruitment is managed internally, and we will reach out to our preferred suppliers if we need assistance.

Seniority level

Seniority levelMid-Senior level

Employment type

Employment typeFull-time

Job function

Job functionAdministrative
IndustriesAdministrative and Support Services

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