Senior Contract Administrion Officer

Overview

This role provides customer-focused administrative, procurement, financial, and contract management support to the Contracts team within Networks and Infrastructure. Working closely with the Team Lead Contracts Administration, the position assists in the administration of project-related contracts, including coding, invoicing, logistics, and the preparation of correspondence using established templates and standards. The role also monitors contract progress, timelines, and values, while supporting the preparation of purchase orders and contract variations. In addition, the position supports financial processes by tracking expenditure against budgets, processing payments, and managing requirements such as Project Bank Accounts and Bank Guarantees. It contributes to project delivery by providing contract administration and project officer support, coordinating contractor performance evaluations, and preparing reports for the Procurement Branch. With a strong focus on accuracy, efficiency, and collaboration, this role plays a vital part in ensuring effective contract and project outcomes across the division.

Responsibilities

• Assist in administration of project-related contracts, including coding, invoicing, logistics, and correspondence using established templates and standards.
• Monitor contract progress, timelines, and values; assist in preparation of purchase orders and contract variations.
• Support financial processes by tracking expenditure against budgets, processing payments, and managing requirements such as Project Bank Accounts and Bank Guarantees.
• Provide contract administration and project officer support to contribute to project delivery.
• Coordinate contractor performance evaluations and prepare reports for the Procurement Branch.
• Ensure accuracy, efficiency, and collaboration to support effective contract and project outcomes across the division.

Qualifications

• Strong experience in contract administration, procurement, and financial practices within the State Public Sector.
• Well-developed written and verbal communication skills with the ability to build effective stakeholder relationships.
• Good organisational, analytical, and problem-solving skills, with the ability to manage competing demands, meet deadlines, and drive improvements.
• Demonstrated integrity, discretion, and computer literacy, including proficiency in Microsoft Office and database systems.

About Us

The Public Transport Authority's (PTA) vision is to be recognised as a leader in providing world-class public transport services and solutions. Our purpose is to provide safe, customer-focused, integrated, and efficient transport services that align with our core values. We uphold five core values: safety, respect, recognition, integrity, and sustainability.

What You Can Expect

• Opportunities to grow through personal development and career pathways.
• Health and wellbeing programs including access to a free 24/7 onsite gym.
• Subsidised corporate apparel and spectacles.
• Opportunity to join our Social Club offering savings and benefits year-round.

There is one permanent full-time opportunity available for an immediate start. This is a pool recruitment process where suitable applicants will be placed in a pool for 12 months. Applicants assessed as suitable may be used to fill similar vacancies (fixed term or permanent) that may arise.

To be eligible to work permanently at the PTA you must be an Australian Citizen, have Permanent Residency status, or hold a current visa with permanent working rights in Australia. The PTA is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people, and persons from culturally diverse backgrounds to apply.

Further Information

Please contact John Glenn on (08) 9326 2406 for specific information about the role. For more information about the PTA, please visit www.pta.wa.gov.au.

Applicants are requested to provide: a comprehensive CV with two work-related referees; a cover letter outlining experience and interest in the role. Applicants must apply online via the WA Jobs board www.jobs.wa.gov.au by following the instructions on the advert. If not directed straight to the position, please search for Position Number 37204. All applications must be submitted through the PTA website or the WA Government jobs portal. Applications received via other platforms will not be considered.

Please note you will be required to complete the PTA Integrity and Qualification Consent Form and an Australian National Police Clearance if you become the recommended applicant. Adverse outcomes of integrity reviews and NPCs will not necessarily disqualify a candidate. All PTA positions are subject to ongoing integrity screening. Suitable applicants may also need to undertake a full medical assessment.

Closing Date - 5:00 pm, Tuesday 23 September 2025

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