Office Manager

About HAVAS

The Havas Village is a truly unique proposition – creative, digital, content, PR, media and partnerships, all under one roof. Our philosophy is to work together seamlessly, building teams around our clients' needs not our own. We are made up of a number of specialist agencies in Sydney, Melbourne and Brisbane. Our mission: To make a meaningful difference to the brands, the businesses and the lives of the people with whom we work. HAVAS is a Great Place to Work Certified Company

At Havas, we are committed to building a future that is inclusive to all, where you can bring your whole self to work and feel valued, respected, and supported to succeed. We encourage people from diverse backgrounds, identities, beliefs, age, and abilities, including Aboriginal and Torres Strait Islander people, to apply for this or any role with us.

The Role

The Office Manager is responsible for making sure everyone is greeted when they arrive, to the emphasis we place on creating a space for great work to thrive and the responsibility we take for the team's wellbeing. This role ensures the office runs smoothly, is well presented & appointed, and to ensure the team are supported in the delivery of administrative tasks to support our team and clients.

Key Responsibilities In Detail

• Develop and uphold all village management tasks ensuring all duties are prioritized and completed to the highest standard possible.
• Responsible for overseeing all building repairs and maintenance
• Identify, appoint and liaise with suppliers & contractors
• Work with building manager where required to ensure compliance with building protocols
• Maintain documentation and office manual
• Consideration, planning and management of the environment our clients & staff experience when they visit our village
• Manage cleaners & ensure our village space is well presented at all times
• Ensure furniture is correctly positioned & in good repair
• Monitor and maintain reception displays and other installations
• Ensure all installations are switched on and off daily
• Manage internal comms on cleanliness and encourage the team to actively care for the work environment
• Ensure reception is manned during office hours
• Calls are answered and directed in a timely manner
• Guests are appropriately greeted and managed
• Mail & deliveries are actively distributed
• Couriers booked and managed
• Meeting rooms are well kept
• Support offered on boardroom/meeting room management
• Oversee orders for food and beverages, stationery & paper (within budgets)
• Ensure stocks are monitored, deliveries are unpacked, and supplies are restocked to correct distribution point
• Ensure the office is stocked with appropriate equipment and facilities to support the team and clients who visit the space
• Ensure there are always appropriate First Aid and Fire Safety provisions and adequate signage and officers in the office
• Ensure the Sydney office team are appraised of procedures including fire evacuation
• Ensure appropriate records are kept for any injuries or events in the workplace
• Tracks and report on costs related to the office environment & building services
• Support the village 'social' committee (ie Half yearly party)
• Support events such as Company Meetings, Group Showcases, village gatherings, Client Events, and social calendar events.

Highly regarded

• OH&S Experience is advantageous but not essential
• This role you will become the Chief Warden and the representative for HAVAS.
• Passionate about organising/managing events (+ bringing the Village together)

Enjoy The Perks That Our Network Has To Offer

• We have active social teams who organise ad-hoc events within the agency teams
• We have an excellent Salary Sacrifice scheme
• We recognise, acknowledge and celebrate the value and contributions staff have shown at various tenure milestones.
• Summer Fridays, allowing you to finish at 3pm on a Friday once all work is complete
• Free yearly flu shots for all staff
• Health and Wellness discounts
• Employee Assistance Program (EAP): a confidential counselling, coaching and wellbeing service that's free of charge, and it's not only available to you, but also to your immediate families
• Birthday Leave: It's your special day - have it off on us
• Community Service leave & Volunteer Leave
• We also have generous parental leave. We offer 12 weeks' paid leave for the primary carer, plus an additional one week per full year of service. We also provide subsidised childcare for the first three months

If this sounds like a role for you – we'd love to hear from you This role is open to both part-time and full-time candidates

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Advertising Services

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