Program Office Manager

2 weeks ago

Newcastle, New South Wales, Australia Hunter New England Local Health District Full time

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Employment Type: Temporary Full Time Until July 2026

Position Classification: Health Manager Level 1

Remuneration: $84,436.00 - $112,331.00 + 12% Super + Salary Packaging

Hours Per Week: 38

Requisition ID: REQ590541

Closing Date: Thursday 14th August 2025

Location | John Hunter Hospital | Awabakal Land

About The Role

We are seeking a highly organised and proactive Program Office Manager to join our HNE Single Digital Patient Record (SDPR) Program team. This dynamic role provides critical coordination and administrative support across a wide range of stakeholders and project activities, helping to drive impactful health service reforms.

Key Responsibilities

  • Provide comprehensive administrative support to the HNE SDPR team, including the Director, Medical Lead, Allied Health Lead, Nursing Lead, Training Lead, and Change Lead.
  • Assist the Infrastructure Manager with procurement processes and documentation.
  • Support roster planning and coordination.
  • Organise and coordinate travel arrangements for team members.
  • Plan, manage, and deliver coordination of high-quality events, workshops, and team activities.
  • Act as secretariat for Local Health District (LHD) Steering Committees and Working Groups – including meeting coordination, agenda preparation, minute-taking, and action tracking.
  • Collate and curate project documentation including status reports, issue registers, and risk registers.

You will be part of a passionate team committed to transforming healthcare delivery and improving patient outcomes

About You

You are an experienced in office manager program support professional with excellent communication, coordination, and organisational skills.
  • You thrive in a fast-paced environment, can manage multiple priorities, and work effectively with diverse stakeholders.
  • Proven experience in providing program or executive-level administrative support.
  • Strong written and verbal communication skills.
  • High-level proficiency in Microsoft Office Suite. and project management tools.
  • Experience in organising travel, meetings, and events.
  • Ability to manage procurement and rostering processes.
  • Strong attention to detail and ability to manage documentation and reporting.

Experience working in health or government sectors (desirable).

Benefits
  • Four weeks annual leave (pro-rata for part-time employees)
  • Up to 12 allocated days off each year (for full-time employees)
  • Superannuation contributions 12%
  • Salary packaging -
  • Fitness Passport
  • Employee Assistance Program (EAP) for staff and family members

Additional Information

This recruitment may create an eligibility list for future opportunities.

Visa sponsorship is not available for this role.

Need more information?
  • Click here for the Position Description
  • Find out more about applying for this position

For role related queries or questions contact Danielle Lafferre on danielle.lafferre@health.nsw.gov.au
  • Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: http://bit.ly/HNEHealthSteppingUp.

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process, please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process.

Information For Applicants

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HE

CS/HELP debt. Find out more by contacting SalaryPackagingPLUS via nswhealth@salarypackagingplus.com.au or 1300 40 25 23.

Hunter New England Health employees may be eligible for a range of benefitssuch as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.

Connect with us on FacebookandLinkedInSeniority level
  • Seniority levelMid-Senior level
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative
  • IndustriesHospitals and Health Care

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