APS4/APS5 Executive Assistants, Multiple Positions

5 days ago

Melbourne, Victoria, Australia Commonwealth Treasury Full time
Overview

Treasury are seeking candidates to join our Executive Assistant (EA) team at the APS4 and APS5 classification levels. As an Executive Assistant, you will provide high-level executive and administrative support to Senior Executive Service (SES) officers and divisional staff.

Responsibilities
  • Manage, coordinate and prioritise the workflow of the SES office to ensure priorities and deadlines are met including diary management, resolving scheduling conflicts, handling telephone enquiries and emails.
  • Provide high level administrative and coordination support, including managing and organising meetings, briefings and events and anticipating and managing competing commitments.
  • Draft, review and edit correspondence, presentations and reports on behalf of your SES.
  • Handle sensitive information, maintain confidentiality and model ethical behaviour and practices consistent with the APS Code of Conduct and APS Values.
  • Work collaboratively with other Executive Assistants/Executive Officers and the broader business area.
  • Provide secretariat support including agendas, taking meeting minutes and maintaining information resources e.g. procedures, processes, documents and planning tools within your work area to foster and support the division's goals and objectives.
  • Undertake a broad range of corporate and administrative support functions across the division including procurement, accounts processing, project and research work or analysis and other tasks as required.
  • Manage records and use systems including SharePoint, Microsoft Office, PDMS, TechOne and other tools and share information and knowledge across the Executive Assistant network.
  • Liaise with internal and external stakeholders on behalf of the SES to ensure effective communication, strong relationships, and timely responses to requests.
  • Assist with data collation, tracking of performance indicators, and preparation of reports, briefs or dashboards to support informed decision-making by SES.
  • Assist in fostering a positive workplace culture by supporting staff wellbeing, diversity and inclusion initiatives, and modelling respectful workplace behaviours.
Role levels

At the APS4 level you will manage the office and diaries of one or more SES Band 1.

At the APS5 level you will have experience in a previous EA or senior administration support role, managing the office and diary of one or more SES Band 2 or equivalent. You will mentor and support new staff members and assist Senior Executive Assistants when required.

EAs at Treasury are highly valued employees and have access to support and opportunities such as mentoring, peer support, shared learning and ongoing professional development.

For further information regarding this vacancy, please refer to the Position Description.

Details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Government Administration

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