Senior Contract Administrator

Ready to build a better future with us?

At Kapitol Group, we pride ourselves on being Victoria's second largest privately owned construction company.

Our vision is to continuously improve the construction industry by setting new standards for quality, safety, culture, and work-life balance.

We're a team of high performing professionals obsessed with innovation and excellence in construction. Our work spans the commercial, education, industrial, and residential sectors.

With a healthy and growing pipeline of work, we are looking for a talented and driven Senior Contracts Administrator. Our new hire will have strong experience with procurement, package reviews, drafting documentation, variations, reports, and managing RFIs.

What you'll do:

• Assist with the procurement of materials across various projects, including delivery to site
• Draft subcontract documentation
• Review, develop, and administer trade packages scope of work before calling for tenders
• Assess quotes, negotiate, and provide tender price comparisons and recommendations
• Respond to on-site requests from site teams
• Obtain and assess trade variations, and assist with the preparation of head contract variation submission
• Provide regular letting and vetting updates to the Project Manager
• Manage client and subcontractor RFIs from site
• Head Contract & Subcontract administration
• Manage and track project expenditure and prepare a monthly report
• Programme and system management including reviews for compliance, accuracy, efficiency, and improvements
• Determine supply costs from new and existing suppliers
• Data entry and general administration
• Assist in upskilling Project Managers on commercial aspects of a project
• Mentor Contract Administrators, Graduates, Cadets, and new starters and provide feedback

About you:

• A genuine passion for the Construction industry
• Tertiary qualified in Construction Management or a related discipline
• 7+ years of Contract Administration experience, ideally in a Tier 1 or Tier 2 environment
• Experience in a Contract Administration role on multiple $50M+ projects
• Experience mentoring and coaching junior team members
• JOBPAC experience preferred, as well as proficiency across MS Suite
• Agile thinking and ability to identify opportunities
• Confidence and demonstrated capability in negotiation
• Strong communication skills and ability to convey complex issues with clarity and ease
• A meticulous eye for detail and outstanding record keeping skills
• Ability to work well both autonomously and in team environments with a commitment to organisational success

How you'll benefit:

• 5-day work week (exception of Site Managers/Supervisors who work 10 days in 14, with every other Saturday off)
• Investment in training with the aim to have the best trained workforce in the industry
• Free health assessments for all staff
• Paid parental leave for both primary and secondary caregivers
• Fast-tracked career development opportunities and support our staff through mentoring, workshops, and retreats
• Industry-leading internal communication channels to break down silos across sites, allowing staff to share ideas, lessons learnt, and other resources.

Kapitol values diversity and aims to build an inclusive environment that champions, embraces, and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, life stages, cultures, faiths, sexual orientation, and genders.

Please apply directly as we will not be engaging the services of recruitment agencies, nor any agency-represented candidates for this role. Kapitol will not be held responsible for any associated fees from recruitment agencies resulting from unsolicited introductions.