Administration and Accounts Payable Officer

Administration and Accounts Payable Officer

• Part-time role available – 25 hours a week – suitable for school hours, five days a week
• Maternity leave cover
• Remuneration above Fair Work Australia's MA000002 Clerks (Private Sector) award, plus work flexibility benefits
• Last updated 21st July 2025

You have a friendly disposition and a natural affinity to helping and supporting others. You're a wiz in the office, love dabbling in all facets of an organisation, have your finger on the pulse of what we're up to, and enjoy a fast paced environment. You take initiative, tackling workplace problems with common sense and hate having unfinished tasks.

You learn lessons from mistakes and have a mindset of continual improvement across your workplace. You're not afraid to suggest better ways to perform tasks, nor ask questions on topics you're not strong on.

About the role

This is an administration and accounts payable role, to cover maternity leave. You'll be taking care of a wide range of tasks within our administration team, and reporting to our Office Manager.

There is a strong requirement for eye for the details and troubleshooting financial inaccuracies; you need to understand numbers, have demonstrated experience performing an accounts payable or bookkeeping role, and a work ethic that just gets thing done.

Who we are

activIT systems is a steadily growing, and sustainable, IT service provider headquartered in Malaga, Western Australia, with a branch office in Devonport, Tasmania. We take care of IT and cybersecurity for small and medium business. We've been around since 2004, have a long list of loyal clients, and a hugely passionate team.

Our WA office has bottomless freshly-ground espresso coffee, all manner of teas, an amazing Italian bakery down the road, a fresh office space with great aircon, free parking, Spotify & Sonos nearly everywhere, a cool staff café within the building where you can chill out during lunch or coffee breaks, hold informal meetings, read a book, and recharge your mind.

We encourage people from all walks of life to apply, and have strong principles of diversity and inclusion across our team.

• Dive into accounts payable under the guidance of our Office Manager
• Process purchase orders and invoices with accuracy
• Keep our financial records organised; bank recs,
• Monitor the accounts inbox and assist with credit card reconciliations
• Handle banking tasks when needed

Office & Facilities

• Keep our workspace looking sharp — help maintain tidy communal areas and ensure supplies are always stocked
• Take charge of weekly coffee machine cleans (yes, we love our coffee)
• Organise couriers and prep the boardroom to impress our visitors

Administrative Support

• Be part of a tight team, assisting with day-to-day operations
• Provide backup support to our admin and sales team
• Handle general phone inquiries with professionalism and warmth
• Run errands and support internal departments

To be considered for this great role you will have..

• A compelling cover letter Tell us your story, your biggest successes, and your ambitions.
• A minimum of 12 months experience in a corporate, office environment, in a similar role
• At least 12 months of accounts payable or bookkeeping experience
• High integrity and attention to detail in your work
• Common sense and a problem solving mindset
• Eligiblity to work in Australia
• A professional demeanor and personality, but still be fun and involved with the team around you
• A Western Australian police clearance certificate (or can obtain one)
• A desire to deliver superb customer service and client satisfaction
• Perspective – put yourself in someone elses shoes and look at something from their angle
• Friendly and polite phone manner and be a delight to talk to, and have a professional yet friendly email manner
• Super reliability, punctuality, and commitment to making a difference within an awesome team

To Apply:

• Prepare a cover letter addressed to the Office Manager, tell us a bit about yourself and why this role interests you
• Send the cover letter with a current resume to careers@aitsys.com.au
• Use the subject line "Admin & AP role application"
• If we think you may be a good fit, we'll be in contact to book an interview

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