Construction Administration Coordinator

2 weeks ago

Melbourne, Victoria, Australia Ian Barker Gardens Full time
Overview

Join to apply for the Construction Administration Coordinator role at Ian Barker Gardens.

At Ian Barker Gardens, we create beautiful, functional and timeless gardens. Through thoughtful design, meticulous execution and care that lasts, we have created some of Melbourne's most admired gardens.

Responsibilities
  • Producing landscape construction quotes (including quantifying, sourcing prices and formatting).
  • Providing general support to the landscape supervisors on-site, including creating job packs, liaising with sub-contractors and ordering materials.
  • Weekly invoicing and sending detailed project updates to clients.
  • Client support and communication, including arranging and attending site meetings.
  • Administration of construction projects, including council requests and permit applications.
  • Communication with key stakeholders and internal landscape design and garden maintenance departments.
  • Email and phone communications with internal staff, councils and subcontractors.
  • General support to the Construction Manager and Project Coordinator.
  • General day-to-day office duties, including answering the office phone and office upkeep.
About You / Qualifications
  • Experience: At least 5 years of administrative experience, ideally in a landscaping, construction, or trades/services environment. This is not an entry-level position.
  • Highly detail-oriented: Ability to manage multiple priorities and deadlines, thrive in a fast-paced environment, and cope with shifting priorities.
  • Excellent communication: Clear, confident, and professional in both written and verbal communications; able to liaise effectively between office staff, site teams, and clients.
  • Tech savvy: Proficient in Microsoft Office (especially Excel), Xero, and Adobe Creative Suite. Buildxact experience is desirable. Quick to learn new systems and improve current practices.
  • Team-oriented: Approachable, collaborative, and able to work both in a team and independently.
What We Can Offer You / Benefits
  • Competitive salary: Based on experience and negotiable.
  • Hybrid working options: Up to two days from home per week after training.
  • Flexible work hours: Monday to Friday, with no weekend work.
  • Career development: Potential for growth in a well-established company with a strong pipeline of work.
  • Variety: Work on a diverse range of tasks across high-end residential projects.

This role can be challenging at times, but our team will be there to support you every step of the way.

How to Apply

If this position sounds like the perfect fit, please submit your resume and cover letter outlining why you'd be a great fit for the role via SEEK.

To learn more about Ian Barker Gardens and to view our work, visit www.ianbarkergardens.com.au or follow us on Instagram at www.instagram.com/ianbarkergardens.

Please note - we will not accept applications that apply via LinkedIn.


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