Senior Administration Officer

Apply now Job no: 576423
Work type: Full-time
Location: Geelong - City
Categories: Administration

- Based at our Geelong, Waterfront Campus + hybrid work arrangements
- Full-time continuing

Who are we?

Deakin is a cutting-edge public university headquartered in Victoria, revolutionising education with 61,000 students across our campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India, and our vibrant online environment. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

About the role:

The Senior Administration Officer plays a pivotal role in supporting the success of Faculty Services and the University. You will provide high-quality administrative support, manage information with accuracy, and ensure effective communication across the Division. The role also offers variety, with opportunities to contribute to projects, events, and process improvements as directed by the Executive Director.

As a Senior Administration Officer, you will:

- Oversee the regular update and accuracy of resources such as SharePoint and Teams sites within the Office of the Executive Director.
- Regularly review, triage and respond to emails received via the Faculty Services mailbox, delegating to appropriate staff for action where required.
- Efficiently manage the diary of the Executive Director, using initiative to anticipate requirements.
- Generate and update content for Faculty Services SharePoint sites and newsletters, ensuring essential resources (e.g. organisational charts, contact lists) are regularly refreshed.
- Support the coordination, planning and delivery of workshops, retreats, town halls and other Faculty Services events.
- Oversee the regular update of resources such as SharePoint and Teams sites within the Office of the Executive Director, Faculty Services.
- Prioritise work and critical activities, monitor progress, and recognise barriers to achieving outcomes.
- Build productive relationships with a diverse range of stakeholders, communicating with confidence and using examples to increase understanding and support.

To be successful, you will have:

- Demonstrated experience working effectively in a high-paced environment, managing complex and sensitive information.
- Proven capability in SharePoint, PowerPoint and Microsoft Teams.
- Experience providing administration and related support within a large organisation with complex structures, policies, and procedures.
- Experience operating in high-pressure environments, managing face-to-face, telephone, and written communications.
- Demonstrated ability to provide high-quality services and support within a large organisation.

Here's how to apply:

Please submit your updated resume and a short cover outlining your skills and experience.

For a confidential discussion regarding this role, please contact Alice Faulkner (Executive Director, Faculty Services) via email at alice.faulkner@deakin.edu.au

For a copy of the position description, please see below:

Applications for this position close at 5pm Friday 5 th September.

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangementsto help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Advertised: 28 Aug 2025 AUS Eastern Standard Time
Applications close: 05 Sep 2025 AUS Eastern Standard Time

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Join us as a Senior Administration Officer and play a pivotal role in driving Faculty Services' success through high-quality support, seamless communication, and exciting projects.

Join us as a Senior Administration Officer and play a pivotal role in driving Faculty Services' success through high-quality support, seamless communication, and exciting projects.

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