Project Coordinator

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Powering better journeys, today and tomorrow.

Ampol is Australia's only owned fuel brand, with a heritage of supporting Australians for travel and mobility. We are undergoing a digital transformation to make Ampol easier to work with and to deliver data-driven decisions and value-based outcomes.

The Data, Analytics & AI team harnesses data to act faster, make better decisions, serve customers better, and drive growth through improved operations and innovation. As a Project Coordinator, you'll work closely with the Data, Analytics & AI leadership to support various projects, contribute to research, analysis and coordination, and manage project documentation. You will coordinate key meetings and events and engage with internal and external stakeholders to collate updates and capture issues. You will provide high-level administrative support, meeting coordination and ad-hoc tasks to enable the team to operate effectively and at pace.

• Assisting with project planning, tracking progress, managing project documentation, coordinating project meetings and events, and communicating with stakeholders.
• Providing general administrative support including organising and facilitating leadership and priority project meetings and events, including scheduling meetings, recording minutes and decisions and tracking actions.
• Undertake administrative tasks such as organising recruitment activities, onboarding new team members, ordering resources, tracking expenses and costs.
• Proactively preparing emails, presentations, reports, and documentation.
• Scheduling and coordinating internal and external meetings across time zones.
• Handling sensitive information with discretion and maintaining confidentiality.
• Communicating with stakeholders and keeping them informed of project progress.
• Assist with creation/maintenance of project documentation in line with Ampol's project management methodology, maintain project information in Ampol's project tool and project reporting.
• Liaise with program/project managers, other team members and vendors to determine progress of deliverables; identify issues and escalate as necessary.
• Support the financial administration of project/programs using ERP systems such as SAP to raise POs, Goods Receipts, and extract reports.
• Use solid organisational skills, including multitasking and time management to ensure activities are completed on time and deadlines are met.

• Excellent time management, organisation, communication and interpersonal skills with the ability to deliver results on deadlines.
• Experience with project management terms like RAID, RACI and methodologies like Waterfall or Agile.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Atlassian Suite (JIRA and Confluence).
• Experience with project management software and collaboration tools.
• Ability to work independently and as part of a team.
• Adaptability and the ability to handle a fast-paced environment with competing priorities.
• Discretion and confidentiality.
• Proficient in project scheduling and stakeholder management across levels.

• Competitive total remuneration including base salary, a performance incentive, employee share offers and a 25% discount on Fuel for two privately used cars.
• Flexible hybrid work arrangements balancing remote work with in-person collaboration.
• Internal recognition platform to celebrate achievements and values.
• Career development and learning opportunities including LinkedIn Learning and tailored training solutions.
• BabyCare Package – financial and flexible support for parents returning to work.
• Novated Lease options are available.
• Employee Share Scheme to invest in your future.
• Access to Ampol Benefits & Recognition platform with retail discounts and cashbacks at 500+ retailers.
• One paid day per year volunteering with Ampol Foundation partners.

We're an equal opportunity workplace. We celebrate diversity and inclusion and welcome applications from people of all ages, cultural backgrounds, and diverse sexualities and genders. We especially encourage Aboriginal and Torres Strait Islander peoples to apply.

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Information Technology
• Industries: Oil and Gas

Location: Sydney, New South Wales, Australia