Executive Assistant

Overview

Are you an organised and resourceful professional who thrives working as a key member of a fast paced team? We're looking for a high-performing Executive Assistant to support our General Manager, Assets and Environment. This is an exciting opportunity to work closely with executive leadership, gain exposure to high-level decision-making, and play a critical role in supporting the delivery of services that directly impact our East Gippsland community.

We Are East Gippsland Shire

East Gippsland offers an amazing opportunity to live and work in one of the most beautiful places on earth. We have ski fields, high country, nine national parks, two significant marine parks, Australia's largest navigable inland lake system and stunning coastlines included East Gippsland is home to art galleries, thriving farmers markets, historic towns to discover and unique festivals across the year.

EGSC has a workforce of passionate community members, who care deeply about the people and environment of the region. We offer challenging and rewarding skills development with opportunities for career progression. A unique blend of nature, culture, and recreational opportunities, East Gippsland Shire is a captivating destination for those looking to broaden their skills whilst enjoying an enviable lifestyle.

The Assets and Environment directorate is a broad portfolio, including sustainability and waste minimisation, Council-managed enterprises, public works, open spaces, and infrastructure projects. The directorate manage the construction, maintenance, and administration of Council-owned infrastructure such as buildings, property, roads and drainage alongside environmental services like waste management and sustainability initiatives. This directorate ensures the local government prudently and sustainably manages its asset base—valued in the billions—to support community services and infrastructure needs now and into the future.

The Opportunity

In this pivotal role, you'll be the key link between the General Manager and a wide range of internal and external stakeholders, ensuring smooth communication, coordination, and follow-through. You'll manage calendars and meetings, prepare reports and briefing notes, draft correspondence, and provide essential support to ensure deadlines and priorities are met.

You'll take the lead in coordinating directorate meetings, tracking actions, and ensuring the timely delivery of reports for Council and Executive Leadership Team meetings. You'll also play an active role in streamlining processes, supporting business unit administration, and collaborating with other Executive Assistants to drive continuous improvement across Council.

Key responsibilities

• Provide high-level executive support to the General Manager, including managing diaries, meetings, correspondence, and priorities.
• Act as the key liaison between the General Manager, staff, Councillors, and external stakeholders, ensuring effective communication and follow-through.
• Prepare and coordinate reports, briefing papers, agendas, and minutes for Council, Executive Leadership Team, and Directorate meetings.
• Support the smooth operation of the directorate by coordinating administrative functions, streamlining processes, and assisting business units as needed.
• Contribute to projects, events, and initiatives, while maintaining confidentiality and ensuring deadlines and standards are consistently met.

To be successful in the role, you will have

• Excellent communication skills, with the ability to prepare clear, professional correspondence and build trusted relationships.
• Strong organisational and time management abilities to juggle competing priorities and meet tight deadlines.
• Proven experience providing high-level administrative support in a senior or executive environment.
• Confidence in using a range of software and systems, including document management, spreadsheets, and electronic financial tools.
• A professional, discreet and customer-focused approach, with the ability to handle sensitive information and situations.

We also offer our staff
Work-Life Balance

• 60/40 Hybrid office/WFH options
• Option to purchase additional leave
• Flexible start and finish times
  
• Extra time off over Christmas
• Discounted memberships to our Recreation Centres

Competitive Salaries

• Banded salaries with built in yearly increases
• Annual leave loading paid as a lump sum in December

A Supportive environment

• 17 weeks paid parental leave
• Additional special leave available for chronic health conditions and other special needs
• Learning and Development team to keep your skills up to date and give you the opportunity to develop your career
• Employee Assistance Program offering counselling support when you need it
• Staff consultative committee - management consult staff on big decisions

Sound like your dream job? We want to hear from you Please submit:

• A cover letter
• A current resume
• A statement addressing how you meet the key selection criteria as detailed in the position description

Applications close on 10 September 2025.

Questions? Contact Stuart McConnell, General Manager Assets and Environment on (03) 5153 9500.

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