Executive Officer

We encourage applications from Indigenous Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers and lesbian, gay, bisexual, transgender and intersex (LGBTIQA+) people.

Public Trustee supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

Hours per fortnight: 73.50 hours per fortnight - flexible options available.

• Dispense superior skilled and confidential Executive Officer support to the Chief Executive Officer, Senior Leadership Group members, Board of Directors and committees, including managing matters of a commercially sensitive nature. Coordinating meetings, travel itineraries & functions and administer and oversee Ministerial correspondence.
• Preparation of confidential documents, compiling agendas, minutes, and board papers; ensuring materials are accurate and available while monitoring action items & work assignments; providing advice on deadlines, systems and policies as required.
• Manage the Chief Executive Officer's diary and members of the Senior Leadership Group, liaising with members of the Public Trustee's executive team, external stakeholders and other Government entities; acting as the first point of contact between the public, Heads of Government Agencies, Ministers offices and the Chief Executive Officer.
• Coordinate and support the Complaints Handling Procedure through advising, developing and advising alternative approaches to achieve objectives; also includes tracking of activities to ensure key timeframes are following compliance standards.
• Collaborate with the WHS Committee and managers to coordinate and manage facilities operations across all four office locations to ensure safe and compliant working environments in accordance with the Work Health and Safety Act 2012. This includes organising and scheduling regular maintenance, collating maintenance audits, and implementing corrective actions as needed.
• Serve as the first point of contact for property managers in the administration and renewal of lease contracts for four tenancies statewide. Facilitate communication between stakeholders, ensure timely processing of lease agreements, and provide support in addressing any lease-related inquiries or issues. Monitor lease terms and conditions to ensure compliance and timely renewals.
• Liaise, assist and consult with a diverse range of stakeholders including Government agencies, the Stakeholder Reference Group and the public to obtain and provide information, ensure timely responses and maintain workflows.
• Maintain a comprehensive Contractor Management Register to ensure effective tracking, evaluation, and compliance of all contractors. This includes collating licences and insurances of contractors and ensuring adherence to safety and regulatory standards.
• Provide high-level support to the Marketing team as needed, ensuring alignment with strategic goals and timely execution of initiatives. Produce high-quality documents, including public-facing materials for the Public Trustees' website, ensuring clarity, accuracy, and adherence to branding guidelines.
• Perform other duties consistent with the assigned classification and in accordance with the skills, competence and training of the occupant.

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks
2. 
   •Arson and fire setting
3. 
   •Violent crimes and crimes against the person
4. 
   •Sex-related offences
5. 
   •Drug and alcohol related offences
6. 
   •Crimes involving dishonesty
7. 
   •Crimes involving deception
8. 
   •Making false declarations
9. 
   •Malicious damage and destruction to property
10. 
    •Serious traffic offences
11. 
    •Crimes against public order or relating to the Administration of Law and Justice
12. 
    •Crimes against Executive or the Legislative Power
13. 
    •Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Statement of Duties and associated documents include: Band 4 Executive Officer (850183) July 2025 (docx and pdf), Information for Applicants (PT) Short Form Application, FAQs (PT) Short Form Application (docx and pdf).

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.

Please note that we do not require a separate statement addressing the selection criteria. Apply online by clicking the ApplyNow button. Attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4911.

For more information, contact:

Dean Montalto
People & Culture Consultant
Email: dmontalto@publictrustee.tas.gov.au
Phone: (03) 6235 5276