Executive Assistant

2 days ago


Sydney, New South Wales, Australia Pembroke Communications Full time

This position provides proactive, high-quality executive and para-professional support to senior leadership within a newly established Australian office of an existing professional services firm. The Executive Assistant/Office Assistant plays a critical role in ensuring operational efficiency, creating a professional and well-functioning office environment, and contributing to high standards of service delivery across the business.

This is a hands-on role suited to someone who thrives in a dynamic, team-oriented environment and brings a continuous improvement mindset to daily operations.

This is a full-time, office-based role (not remote or hybrid) in Castlereagh Street, Sydney.

Responsibilities

  • Provide administrative support to senior leadership, including:
  • Calendar management
  • Travel arrangements and itineraries
  • Inbox management and communication follow-up
  • Timesheet coordination (daily)and month-end activity support
  • Expenses
  • Prepare, format, and proofread documents, reports and client presentations to a high standard
  • Organise and coordinate client-facing and internal events, including venue booking, liaising with suppliers, and coordinating logistics.
  • Assist with business development activities, including preparation of pitch materials and presentations
  • Maintain CRM for Senior Managing Directors and other senior leadership
  • Provide front-of-house support including meeting and greeting clients, staff and visitors, managing meeting rooms, preparing refreshments and maintaining presentation standards of meeting spaces.
  • Ensure smooth day-to-day running of the office environment, with a hands-on, team-focused approach.
  • Maintain general office presentation, including kitchen and communal staff areas.
  • Manage couriers, incoming and outgoing mail, phone calls, and general inquiries.
  • Manage office supplies and equipment, including stock control and budget adherence.
  • Ensure compliance with health and safety standards, acting as a point of contact for security and fire safety.
  • Liaise with external service providers and building management as needed
  • Identify and suggest improvements to existing systems and ways of working
  • Continuous learning lens to maximise technology gains in AI and automation ideal
  • Build relationships with senior leaders, other senior staff members, and internal corporate functions
  • Support broader business operations in Australia, including coordination with colleagues in other offices to ensure consistency, alignment, and effective management of fluctuating workflows and support needs

Requirements

  • 3–5 years' experience in an office administration role, ideally in a professional services environment
  • Experience with calendar management, travel arrangements, and expenses
  • Skills in Microsoft Office Suite (Word, Excel, Outlook, Teams,PowerPoint)
  • High level of attention to detail and commitment to quality
  • Strong written and verbal communication skills
  • Excellent organisational and time management skills, with the ability to manage competing priorities
  • Experience supporting billing processes, timesheet submissionand month-end activities
  • Ability to work both independently and collaboratively as part of a small team
  • Professional, service-oriented approach with strong interpersonal skills
  • Flexible and adaptable, with a dynamic approach to changing priorities and evolving business needs

What we can offer

  • Health and wellbeing support provided by Intellect Holistic
  • $500 annual health and wellness stipend to support you with health, wellness, and fitness expenses
  • Annual leave allowance: 20 days plus three days annual closure between Christmas Eve and New Year's Eve, 1day of leave during birthday month, 1 wellness day
  • 26 weeks paid parental leave with no minimum service requirement.
  • 10 days per annum personal/carer's leave

About Teneo

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.

Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I.

The firm has more than 1,700 employees located in 45+ offices around the world.

Start your application for this position.
#J-18808-Ljbffr
  • Executive Assistant

    3 weeks ago


    Sydney, New South Wales, Australia C2O Group Full time

    Executive Assistant & Office Manager – Office of the CEOExecutive Assistant & Office Manager – Office of the CEOGet AI-powered advice on this job and more exclusive features.Role Title: Executive Assistant & Office Manager – Office of the CEOReporting To: Global CEO & Executive Manager – Office of the CEOEmployment Type: [Full-Time]Date: [ASAP]Role...

  • Executive Assistant

    3 weeks ago


    Sydney, New South Wales, Australia C2O Group Full time

    Executive Assistant & Office Manager – Office of the CEOExecutive Assistant & Office Manager – Office of the CEOGet AI-powered advice on this job and more exclusive features.Role Title: Executive Assistant & Office Manager – Office of the CEOReporting To: Global CEO & Executive Manager – Office of the CEOEmployment Type: [Full-Time]Date: [ASAP]Role...

  • Executive Assistant

    2 days ago


    Sydney, New South Wales, Australia Perigon Group Full time

    Executive Assistant - Maternity ContractJoin to apply for the Executive Assistant - Maternity Contract role at Perigon GroupExecutive Assistant - Maternity Contract6 days ago Be among the first 25 applicantsJoin to apply for the Executive Assistant - Maternity Contract role at Perigon GroupJoin one of the world's most recognised leaders in lifestyle,...

  • Executive Assistant

    2 weeks ago


    Sydney, New South Wales, Australia ASX Full time

    Join to apply for the Executive Assistant role at ASXJoin to apply for the Executive Assistant role at ASXASX: Powering Australia's financial markets Why join the ASX?When you join ASX, you're joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all.In your new role, you'll be part of...

  • Executive Assistant

    4 weeks ago


    Sydney, New South Wales, Australia The Andersen Partnership Full time

    The Andersen Partnership provided pay rangeThis range is provided by The Andersen Partnership. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Base pay rangeA$110,000.00/yr - A$130,000.00/yrDirect message the job poster from The Andersen PartnershipSenior Recruitment Consultant | Legal ServicesExecutive...

  • Executive Assistant

    4 weeks ago


    Sydney, New South Wales, Australia The Andersen Partnership Full time

    The Andersen Partnership provided pay rangeThis range is provided by The Andersen Partnership. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Base pay rangeA$110,000.00/yr - A$130,000.00/yrDirect message the job poster from The Andersen PartnershipSenior Recruitment Consultant | Legal ServicesExecutive...

  • Executive Assistant

    3 days ago


    Sydney, New South Wales, Australia Buscojobs Full time

    Join to apply for the Executive Assistant (ASO4) role at Halcyon Knights2 days ago Be among the first 25 applicantsJoin to apply for the Executive Assistant (ASO4) role at Halcyon KnightsJob Title : Executive Assistant / Office ManagerLocation : Adelaide CBDRate : $48 to $51 per hour + SuperEmployment Type : Full-time, 3-month contractDepartment : State...

  • Executive Assistant

    2 weeks ago


    Sydney, New South Wales, Australia Aon Full time

    Join to apply for the Executive Assistant role at AonJoin to apply for the Executive Assistant role at AonGet AI-powered advice on this job and more exclusive features.The Executive Assistant is a varied role that provides high level support to the MD of two business groups, our Global & Corporate team as well as our Human Capital team. You will be an...

  • Executive Assistant

    16 hours ago


    Sydney, New South Wales, Australia NAB Full time

    Join to apply for the Executive Assistant - Sydney role at NABJoin to apply for the Executive Assistant - Sydney role at NABGet AI-powered advice on this job and more exclusive features.Be part of leading a forward-thinking international team where innovation and efficiency are valuedBe a digital explorer and work with cutting-edge technology such as Copilot...

  • Executive Assistant

    3 weeks ago


    Sydney, New South Wales, Australia ASX Full time

    Join to apply for the Executive Assistant role at ASXJoin to apply for the Executive Assistant role at ASXASX: Powering Australia's financial marketsWhy join the ASX?When you join ASX, you're joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all.In your new role, you'll be part of a...