Examinations Coordinator, Assessment Services

Posted: 27/08/2025

Closing Date: 10/09/2025

Job Type: Fixed Term Contract

Location: Sydney CBD

Job Category: Administration and Office Support

About the RACP
The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.

Our Values
Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect

Why Join Us?
As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special corporate discounts and more To view all our benefits, visit www.racp.edu.au/about/careers-at-racp.

Our 3-2-1 Hybrid Working Model

• 3 days from anywhere in Australia or Aotearoa New Zealand per week,
• 2 days from an RACP office location per week,
• 1 of the two days per week in office spent with your team.

About the Role

The position of Examinations Coordinator is in Assessment Services, Education, Learning and Assessment directorate. The Education, Learning and Assessment directorate is responsible for development of physician training curricula, selection into training, development of learning resources and evaluation systems for RACP training programs.

The primary purpose of the Examinations Coordinator is, in conjunction with the Executive Officer – Divisional Clinical Examinations, to coordinate the planning, logistics and results release processes for Divisional Clinical Examination including providing administrative support for examination and committee processes and coordinating the involvement of other team members.

Please note: This role is fixed-term until June 2026.

Key Accountabilities

• Manage timelines, processes, communications, and documentation to support the coordination and delivery of the examinations to ensure a high standard of service delivery
• Provide secretariat support to the Divisional examination committees and examiner panels, including preparation of agendas and briefs, organising and attending meetings, producing minutes, drafting reports and correspondence, and supporting the implementation of committee decisions, policies and procedures.
• Arrange calibration/training sessions and provide support to committees, panels, examiners, Local Examination Organisers, hospital administrative staff and other external stakeholders involved in the conducting of Divisional assessments.
• Maintain records of candidate details, applications, and results to ensure accuracy and reliability of information.
• Manage candidate withdrawals, special considerations and other requests as required.

• Relevant qualifications or an equivalent combination of relevant training and/or experience in administration
• Previous experience in an administrative support role in a very busy, complex, customer-focused work environment
• Excellent interpersonal skills and an ability to build partnerships and work collaboratively with others to meet shared objectives
• Effective planning and organisational skills with the ability to manage competing deadlines and high workloads without compromising quality and standards
• A commitment to professional and ethical client service
• High degree of accuracy and attention to detail, including proofreading skills
• Proven initiative and problem-solving skills
• Excellent written and oral communication skills, including the ability to deal with sensitive issues and enquiries, and to manage confidentiality

Interested?

To apply, submit your application by COB 10 September 2025.
For further information, email recrutiment@racp.edu.au