Research Administration Officer

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Join to apply for the Research Administration Officer role at Macquarie University

This range is provided by Macquarie University. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

A$99,000.00/yr - A$109,000.00/yr

• Salary: $99,161 to $109,457 (HEW Level 6), plus 17% employer's superannuation contribution and annual leave loading.
• Full time, fixed term appointment until March2027.
• Based at Wallumattagal Campus, Macquarie University, North Ryde

The Role

This role provides operational advice and support to the Principal Investigator and the research team, to support the research activity and requirements for the work area (non-clinical trials). This includes coordinating and drafting ethics submissions, supporting grant applications and submissions, coordination of outreach events, onboarding new staff and preparing compliance reporting and storing data that is collected from research projects for further analysis.

Some of your main key responsibilities:

• Manages the general day to day administration activities for the research team (non-clinical trials) and provides operational support for the efficient running of the clinic area via managing supplies (including linen, clinical and non-clinical consumables, equipment and stationery) and via logging maintenance requests.
• Manages group phone, email, calendar and SharePoint sites, as well as coordinates team meetings (booking, preparation of agendas, minute taking) and supports the implementation of projects and actions arising from those meetings.
• Coordinates and provides advice to the Principal Investigator and research team to support ethics submissions and reporting, including supporting the PI with development of essential research documents, including protocols and PICFs in line with The National Statement on Ethical Conduct in Human Research.
• Provides support to the Principal Investigator with funding applications and existing research projects via; notification of intent submission, navigating funding body application platforms, monitoring project milestones and updating public research profile via the Research Management System (Pure).
• Coordinates and implements outreach activities and events including sourcing of venues, management of registrations, budget control /reconciliation, maintenance of appropriate records and files for each event. Develops marketing collateral to promote research events and initiatives.
• Liaises with Macquarie Medical School Administration team to facilitate casual, visiting and honorary appointments as required in accordance with applicable policies, procedures and systems.
• Represents the Principal Investigator and work area in strategic meetings with relevant stakeholders
• Provides financial, purchasing, procurement, expense reconciliation and travel administrative services and support to staff as required, as well as preparing financial reporting
• Gathers, and reviews data and information to prepare reports or recommendations to meet internal and external requirements and inform decision making.

About You

You are highly organised and proactive, you take initiative in managing day-to-day administrative and operational matters, following through to resolution. You have a proven ability to work effectively both independently and within a team, with excellent interpersonal, verbal, and written communication skills. You are confident in building and managing relationships with a wide range of stakeholders.

Your experience extends to developing and supporting research projects, including familiarity with research protocols, experimental design, ethics submissions, and grant applications. You also bring strong numeracy skills, with a track record of managing budgets, reconciling income and expenditure, and overseeing invoice payments and purchases.

To Apply

To be considered for this position, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria:

• Tertiary qualifications in a relevant discipline and/or demonstrated experience in a related field.
• Excellent verbal, written, and interpersonal communication abilities, with a proven capacity to build and manage stakeholder relationships.
• Ability to work independently and collaboratively, showing initiative in handling operational and administrative matters.
• Strong problem-solving skills with the ability to prioritise tasks effectively, especially during busy periods.
• Experience supporting research projects, including protocols, ethics, and grants, as well as good numeracy skills for budget tracking, reconciliation, and financial processes.
• Understanding of WHS and safe laboratory practices relevant to the work environment

DESIRED:

• Experience in a research-intensive environment
• Experience in carrying out scientific literary searches, and preparing literary reviews for further analysis

Role Specific Conditions

• Immunisation (Category B).
• Criminal History Check

Role-specific Enquiries: Simon Lewis - Professor of Cognitive Neurology - simon.lewis@mq.edu.au

Applications Close: Tuesday 2nd of September at 11:59pm (AEST)

We reserve the right to progress or decline applications at our discretion and may close this advertisement prior to the listed closing date.

Why work at Macquarie

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.

Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer:

• 17% Superannuation
• Subsidised onsite parking options
• Flexible working options
• Training and professional development
• Discounted health insurance (Medibank)
• Employee Assistance Program
• Subsidised membership at the Sport & Aquatic Centre

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

A Place Where You Belong

At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Seniority level

• Seniority levelAssociate

Employment type

• Employment typeFull-time

Job function

• Job functionResearch, Education, and Administrative
• IndustriesHigher Education, Research Services, and Education

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