Business Service Admin Officer

4 days ago

Sydney, New South Wales, Australia Patricia Holdings Full time

1 day ago Be among the first 25 applicants

Direct message the job poster from Patricia Holdings

Join the professionals' choice in business services.

Patricia Holdings is an award-winning, relationship-driven business trusted by leading law firms, accountants, and professional service providers across Australia and internationally. We're a small, dynamic team that delivers premium client service with speed, precision, care, and expert knowledge, and we're looking for a bright, coachable admin professional to help us keep it that way.

About Us

We don't advertise our services — our reputation speaks for itself. For over 50 years, Patricia Holdings has supported professionals with company registrations, trust structures, and ASIC compliance. In 2025, we were proud to win the Small Business Award in Business Services, recognising our commitment to excellence and long-standing client relationships.

Where We Work

Our office is located inNeutral Bay— just minutes from the CBD and North Sydney, but without the congestion or busy crowds. It's a convenient, calm hub for focused work and easy commuting.

The Role

As our newBusiness Service Admin Officer, you'll play a key role in our operations team, supporting clients and consultants with accuracy and professionalism. Your responsibilities will include:

  • Processing new company registrations, trust deeds, and client orders
  • Responding and helping clients' enquiries via phone, email and online
  • Communicating with clients to confirm details and ensure compliance
  • Preparing ASIC forms and supporting documentation
  • Maintaining internal systems and accurate records
  • Supporting and contributing to a seamless client experience
  • General office administration to keep everything running smoothly

What We're Looking For

We're seeking someone who fits the SWAN profile — Smart, Work hard, Ambitious, and Nice — and brings a practical mindset to structured work. You'll thrive in this role if you're:

  • Detail-oriented, organised, and take pride in doing things properly and quickly
  • A quick learner who's coachable and open to feedback
  • Clear, professional communicator — written and verbal
  • Comfortable following structured compliance processes
  • Professional, courteous, and reliable in a small team environment
  • Confident using Microsoft Office and online platforms
  • Ideally, you have a tertiary qualification
  • Bonus: Prior experience in bookkeeping or accounting admin, and familiarity with MYOB or Xero will be viewed favourably, but not required
  • Extra Bonus: Familiarity with ASIC or corporate documentation is helpful, but not essential
  • Small, supportive team with a collaborative culture
  • Convenient Neutral Bay location — close to the CBD and North Sydney
  • Award-winning business with a reputation for excellence
  • Real impact — your work helps professionals stay compliant and confident
  • Opportunities to grow in corporate services and compliance
  • A workplace where quality, trust, and professionalism truly matter

Apply here or on Seek: https://www.seek.com.au/job/86821209?ref=direct-share-hirer-jobs-list

Seniority level
  • Seniority levelEntry level
Employment type
  • Employment typeFull-time
Job function
  • Job functionFinance and Sales
  • IndustriesProfessional Services

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