Project Coordinator

3 weeks ago

Sydney, New South Wales, Australia National Intermodal Full time
  • Sydney CBD Location
  • Enhance Project success across National Intermodal's project portfolio
  • Full time permanent position

About Us

Join National Intermodal, a Government Business Enterprise wholly owned by the Commonwealth of Australia, dedicated to connecting communities with goods through efficient, reliable, and sustainable supply chains. We are transforming Australia's logistics landscape by developing intermodal precincts along the east coast. Our mission to elevate living standards through strategic supply chain investments is driven by a diverse team of experts in engineering, infrastructure, rail, and logistics.

About The Role

National Intermodal is seeking a Project Coordinator for a full-time, permanent position based in our Sydney CBD office. Reporting to the General Manager, New Terminals, you will provide high-quality administrative, coordination, and reporting support to ensure the successful delivery of strategic projects. Collaborating with project teams, stakeholders, and leadership, you will play a key role in maintaining smooth operations, compliance, and timely achievement of project milestones.

What You'll Be Doing

  • Monitoring and updating project schedules and task progress using project management tools, tracking team performance, and ensuring alignment with timelines and deliverables.
  • Preparing, formatting, and managing project documentation including contracts, reports, and meeting notes, supporting stakeholder communications, assisting in preparing presentations and updates, and maintaining organized document repositories.
  • Tracking project expenditures to align with approved budgets and monitoring resource usage to promote efficiency and reduce waste.
  • Liaising with contractors and vendors for timely delivery of goods and services, managing supplier invoices, and assisting in contract negotiations when terms change.
  • Scheduling and organising project meetings, preparing agendas and materials, recording and distributing minutes, and following up on action items.
  • Ensuring project activities adhere to internal policies and standards and supporting quality checks to confirm deliverables meet client and stakeholder expectations.
  • Assisting in PMO reporting cycles, including data collection, formatting, and submission, and contributing to cost and schedule control processes by tracking variations and reporting deviations.

About You

  • Excellent organisational and time management skills.
  • Proficiency in project management software (e.g., MS Project, Primavera or equivalent) for task tracking and scheduling.
  • Keen attention to detail and a strong commitment to quality in all tasks.
  • Ability to work collaboratively, adapt to changing priorities, and support team dynamics effectively.
  • Basic financial literacy and understanding of budgeting principles, with the ability to monitor budgets, track expenses, and support cost control processes.
  • Strong skills in preparing, formatting, and managing documents, reports, and presentations.
  • Highly proficient in MS Word, Excel, PowerPoint and document management systems.
  • Proven experience leveraging project management tools to ensure efficient project delivery and coordination.
  • Qualification in Business Administration, Project Management, Engineering, or a related field (desired).

At National Intermodal, we are committed to our people and their growth. If you're ready to elevate your career and join a dynamic, forward-thinking team, we want to hear from you. Apply today and become part of the National Intermodal.

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