Executive Support Officer

4 weeks ago

NewcastleMaitland, Australia Anglican Care Full time
The Opportunity

Newcastle Anglican has an exciting opportunity for an Executive Support Officer to join the team on a 12-month maximum term contract.

In this role, you will provide essential administrative support across the executive function, particularly supporting the Executive Assistants, Clergy, and other key stakeholders.

Why You'll Love Working With Us

At Newcastle Anglican, we don't just offer jobs — we offer purpose-driven careers. Here's what you can expect when you join our team:

Growth & Development: Dedicated professional development support

Family Friendly: 14 weeks paid parental leave or 3 weeks partner leave + super contributions.

Smart Salary Packaging: Save on your rent, mortgage or bills - up to $611 per fortnight.

Education Perks: Up to 40% off school fees at our Anglican schools.

Wellness Boost: Access to over 300 gyms with Fitness Passport.

Mental Health Support: Free access to our Employee Assistance Program.

Career Progression: Real opportunities for advancement.

Flexibility: We support flexible work arrangements.

Role & Responsibilities:
  • Provide general administrative support to Executive Assistants and the Corporate Secretary during periods of leave and peak demand.
  • Coordinate key meetings, including logistics such as hospitality, room setup, and catering arrangements.
  • Prepare and review essential documents to ensure the timely and accurate delivery of support for Councils, Boards, Executive meetings, and Committees, including reports, agendas, minutes, and email communications.
  • Support significant events such as Synods, Ordinations, and clergy events, ensuring smooth execution and positive attendee experiences.
  • Maintain and update the Diocesan Directory and CRM records, ensuring data integrity.
  • Assist the Parish Liaison Officer with processes like Parish Annual Returns, licensing, and updating the Bishop's Acts.
  • Manage archives, filing systems, and information management to ensure proper storage and retrieval.
  • Research, analyse, collate, and provide information to support decision-making and planning.
  • Document, file, and maintain Diocesan registers and official acts.
  • Handle confidential matters with discretion at all times.
About you?
  • Certificate IV or higher in Business Administration or equivalent
  • Current driver's license
  • Substantial administrative experience
  • Proven ability to build effective relationships with employees, volunteers, and stakeholders
  • Advanced computer skills, including keyboarding speed, accuracy, and in-depth knowledge of MS Office Suite
  • A high level of discretion handling confidential and sensitive information
  • Adherence to legislation, policies, and procedures
  • Experience coordinating and facilitating meetings
  • Expertise in travel and conference bookings and management
  • Experience researching and supporting document collation
  • Ability to work independently and as part of a team
Who we are?

Formerly known as the Anglican Diocese of Newcastle, Newcastle Anglican is a faith-based organization serving the Hunter and Central Coast communities.

We offer a Christian presence through our parishes, four schools, Anglican Care, and Samaritans.

Our vision is for people to flourish because of what we do, inspired by Jesus.

We provide a culturally safe environment for Aboriginal and Torres Strait Islander peoples and welcome all applications.

For more information, visit www.newcastleanglican.org.au or contact the talent team at careers@newcastleanglican.org.au for inquiries and a copy of the Position Description.

You must have the right to live and work in Australia.
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