Executive Assistant to the Deputy CEO

2 weeks ago

Melbourne, Victoria, Australia Global Retail Brands Australia Full time

Direct message the job poster from Global Retail Brands Australia

We have an exciting newly created opportunity within Global Retail Brands, Australia's premier specialty kitchenware & homewares retailer, boasting a vast network of over 270 stores nationwide and over 150 locations globally. Reporting into the Deputy CEO, we are actively seeking a highly organised Executive Assistant

About the Role:

This role requires a professional who excels in managing schedules, coordinating meetings and handling confidential information with discretion. A strategic thinker with excellent communication skills and the ability to multitask in a fast-paced environment.

This is an exciting opportunity for a motivated Executive Assistant to thrive in a dynamic, fast-paced, and collaborative environment, where you will play a key role in supporting high-level strategic initiatives.

Key Responsibilities:

  • Provide high-level administrative support to the Deputy CEO, including calendar management, travel arrangements and correspondence handling
  • Act as the primary point of contact between the Deputy CEO and internal/external stakeholders
  • Prepare reports, presentations and briefing materials for meetings
  • Coordinate and facilitate meetings, including agenda preparation, minutes taking, and follow-ups on action items
  • Manage confidential and sensitive information with discretion
  • Assist with special projects, research and strategic initiatives as required
  • Liaise with other departments and executive assistants to ensure smooth workflow and communication
  • Handle expense reporting and budget tracking for the Deputy CEO's team
  • Support event planning and execution for corporate events, board meetings, and leadership meetings
  • Undertake ad-hoc tasks and duties as assigned by the Deputy CEO
  • Occasional interstate travel, for retail operation requirements (ie Roadshows)

About you:

  • Bachelor's degree in business administration, Communications, or a related field preferred
  • Proven experience as an Executive Assistant, ideally supporting C-suite executives
  • Exceptional organisational and time-management skills
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other business productivity tools
  • Ability to work independently, exercise sound judgement, and prioritise tasks effectively

Why Join Us:

  • Opportunity to work with a reputable and leading retailer
  • Be part of a collaborative and innovative team that values your expertise and input
  • Competitive salary and benefits package

These full-time positions offer the opportunity for a passionate and experienced Executive Assistant to join our newly appointed Deputy CEO. This is a very exciting time to join the company as you will be part of a large and experienced team, working 5 days in the office on St Kilda Road with access to lots of public transport, cafes nearby and with dogs in the office – this is a role not to be missed

If you believe this career opportunity sounds like the perfect fit for you, APPLY NOW

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative and Management

Industries

Retail

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