AE4 Vetting Administrator, Vetting Authority

Securing Australia - protecting its people.

AE4 Vetting Administrator, Vetting Authority

Job type: Business & Corporate Services

Location: Canberra

Category: Ongoing - Permanent

Job reference:

$88,512 - $94,964

22-Sep-2025

Description: The Organisation The Australian Security Intelligence Organisation (ASIO) protects Australia and Australians from threats to their security. In a complex, challenging and changing security environment, our success is built on the imagination and intelligence of our team. ASIO's people are ordinary Australians but they do extraordinary things – they are our most important asset. To be successful in our mission, we need talented people who are highly capable, dedicated, adaptable and resilient. We seek to reflect the diversity of the community we protect. ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected. We welcome applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability. Aboriginal and Torres Strait Islander Peoples are encouraged to apply. We are secretive about what we do, not what we value. The opportunity The newly established TOP SECRET-Privileged Access (TS-PA) Vetting Authority will centralise Australia's highest-level security clearance functions within ASIO over the coming years. Successful applicants will play an instrumental role in building this new capability, which was established at the forefront of efforts to protect Australia from the threat of espionage and foreign interference. This is an exciting time to join this new area as we scale our vetting capability with multiple new AE4 Vetting Administrator (APS4 equivalent) positions. We are looking for people from diverse backgrounds and cultures, bringing transferrable skills from professions such as (though not limited to): - HR & Procurement. - Defence / Government / Policy. - Psychology & Counselling. - Office Management or Business Administration. - Consulting or Contracting. A merit pool may be created to fill future vacancies which have the same or similar requirements to this position. This merit pool will be valid for up to 18 months. Role responsibilities As part of the Vetting Authority team, you will directly contribute to vetting assessments in line with whole of government policy and ASIO security policies. You will represent ASIO and liaise with a range of stakeholders and clearance subjects from diverse backgrounds and contribute to ongoing policy reform and vetting capability development. As a Vetting Administrator you will: - Work in a team environment to support vetting activities. - Record vetting activities, liaise with clearance subjects and external stakeholders to initiate and conclude the vetting process. - Undertake data entry, perform general administrative duties, and respond to general queries. - Support the vetting assessment process with discretion and in accordance with policy and legal requirements. What you will bring We invite applications from people with the following attributes: - Curiosity, empathy and resilience. - Understanding and sensitivity of the customs, practices, cultures and beliefs of others, and are comfortable discussing sensitive and personal information. - Excellent interpersonal and communication skills. - The ability to form and maintain strong working relationships with people from different backgrounds. - Have a natural talent for strategic thinking and solving problems. - Strong written communication skills. What we offer you ASIO provides a number of benefits to its staff including: - A competitive salary, including a 7.5 per cent allowance for maintaining a TOP SECRET-Privileged Access security clearance. - Employer superannuation contributions of 15.4 per cent. - A variety of leave options, in addition to the standard 4 weeks annual leave to ensure your work-life balance. - Flexible working arrangements. Please note that due to our unique working environment, work from home options are generally not available. - Study assistance, including financial support and study leave for tertiary education. - Access to 7 staff-led diversity and inclusion networks. - Mentoring opportunities. - Access to an Employee Assistance Program (EAP). Eligibility To be eligible for the role, you must be: - An Australian citizen. - Assessed as suitable to hold and maintain a TOP SECRET-Privileged Access security clearance. ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected. We welcome and value applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability. Aboriginal and Torres Strait Islander peoples are encouraged to apply. Reasonable adjustments Please advise us if you require any additional assistance in order to fully participate in the recruitment process or the workplace. We will seek to provide any reasonable adjustments within the recruitment and vetting process where possible and when required. We encourage you to contact ASIO Recruitment to discuss any specific adjustments to the process you may need. Location These positions are located in Canberra and applicants must be willing to relocate. Assistance is provided to successful applicants where ASIO requires you to relocate. We advertise positions nationally to give everybody the opportunity to apply. Due to this, some external advertising platforms may display other capital cities. Please refer to the above location before applying. How to apply Click on 'Apply online' to commence your application. Your application must be complete and include the following: - A written pitch of up to 500 words using examples to demonstrate how your skills and experience meet the requirements. - A current CV, no more than 2 pages in length, outlining your employment history, the dates and a brief description of your role, as well as any academic qualifications or relevant training you may have undertaken. - Details of 2 referees, which must include a current or previous manager. Before applying you should familiarise yourself with the ASIO People Capability Framework and Core Capability Guide, both available on the ASIO website. To increase your chances of success, tailor your application responses to align with the relevant capabilities and levels outlined in these frameworks. ASIO holds all employment applications in the strictest of confidence. It is essential that you do the same. Please do not discuss your application with others as doing so may adversely affect your potential employment. Closing date and time Monday 22 September 2025 at 5:00pm AEST. No extensions will be granted and late applications will not be accepted. The Recruitment Selection Process – what to expect We thank all applicants for their interest in applying for a position with the Vetting Authority. Please be advised that our selection process is rigorous and extensive. All employment decisions and selection processes at ASIO are based on merit principles and candidates must be prepared to undergo various selection stages. The stages themselves may include; application submission, eligibility checks, online testing, skills-based assessment and panel discussion. We ask all applicants for their patience throughout the process. Once complete, we will notify unsuccessful candidates but will not provide feedback on any aspect of the selection process. Employment conditions Employment is under the Australian Security Intelligence Organisation Act 1979. Conditions of service are similar to those applying in the Australian Public Service. We recognise entitlements accrued under the Public Service Act 1999 and provide for continuation of superannuation under the Commonwealth schemes. Salary packaging arrangements are also available. Australian Workplace Equality Index (AWEI) In 2024, ASIO achieved the Australian Workplace Equality Index (AWEI) Gold Standard, recognising ASIO's inclusion work and positive culture. ASIO was one of only 7 public sector employers, and the first Australian intelligence agency, to achieve this status. ASIO has proudly retained AWEI Gold Standard in 2025. The ASIO Diversity and Inclusion Strategy reflects ASIO's commitment and recognises the benefits of being a diverse and inclusive organisation. For further information about ASIO's Diversity and Inclusion networks, please visit: Enquiries If you require further information after reading the selection documentation, please contact ASIO Recruitment at or phone More information For more information about ASIO, please visit: